Purchasing Coordinator - Contract

Job Description:

Our direct client located in Columbia, SC is seeking a Purchasing Coordinator for a hybrid contract opportunity (3 days a week on-site).

This role will be responsible for supporting procurement and purchasing operations by ensuring timely and accurate processing of purchasing activities, maintaining compliance with organizational requirements, and collaborating with internal and external stakeholders to resolve issues and maintain audit ready documentation. This role contributes to operational efficiency by coordinating purchasing workflows, supporting invoice resolution, and upholding consistent procurement standards.

Responsibilities:

Purchasing & Contract Processing

• Complete required steps in procurement workflows to support purchase order creation and execution.
• Review purchasing documentation to confirm compliance with requirements and verify appropriate approvals.
• Prepare and issue purchase orders and facilitate contract execution with internal approvers and external partners.
• Maintain accurate records of executed documents to support audit needs.

Invoice Resolution & Accounts Payable Support

• Partner with Accounts Payable to identify and resolve invoice discrepancies that impact payment processing.
• Review ordering and contract documents to determine root causes of inconsistencies.
• Communicate with internal stakeholders and vendors to address errors and coordinate corrections.
• Support updates to purchase orders or vendor documentation to ensure compliance with requirements.

Compliance & Audit Support

• Ensure documentation and purchasing records are consistently maintained and audit ready.
• Support general purchasing needs such as office supply orders and other standard duties.

Requirements:
:

• Bachelor's Degree in Business Administration, Supply Chain, or related areas
• Experience supporting purchasing, procurement, or accounts payable functions
• Strong communication skills suitable for collaborating with vendors and internal stakeholders
• Understanding of contract administration and purchasing workflows
• Ability to analyze documentation and identify discrepancies across purchasing and invoicing records
• Ability to support compliance and risk management processes related to procurement