Purchasing Coordinator

M/I Homes has been building new homes of outstanding quality and superior design for 50 years. Founded in 1976 by Irving and Melvin Schottenstein and guided by Irvings drive to always treat the customer right, we have fulfilled the dreams of over 170,000 homeowners and grown to become one of the nations leading homebuilders. M/I Homes started as a family business and grew into a national leader in a single generation with divisions in 17 markets, including Austin, Charlotte, Chicago, Cincinnati, Columbus, Dallas, Detroit, Ft. Myers/Naples, Houston, Indianapolis, Minneapolis, Nashville, Orlando, Raleigh, San Antonio, Sarasota, and Tampa.

Job Summary:

The Purchasing Coordinator supports divisional job start, permitting, and purchasing administration activities to ensure accurate budgets, timely permits, complete construction start packages, and reliable system data. This role coordinates daily Starts activity, assists with permitting and vendor pricing administration, and serves as a key communication link between Purchasing, Construction, Sales, Accounting, municipalities, and trade partners. The Purchasing Coordinator works closely with the Starts and Programming Manager and Construction team to maintain data accuracy, process documentation, and support efficient Starts and Purchasing operations.

Duties and Responsibilities

• Collects required information to acquire new home construction building permits
• Oversee assigned communities Starts on a daily, weekly, monthly basis to match Divisional Objectives utilizing the Start Tracker report.
• Runs Lot Start job budgets and provides all construction documents needed for single family home construction to field personnel.
• Provides per plan Lot Fits to sales for new communities Issue and verify Change Orders that are Spec/Buyer related daily.
• Assist in updating and maintaining standard operating procedures for the Starts / Purchasing Department.
• Assist in relationship building with subcontractors and trade partners.
• Assist in the Review and Analysis of monthly Gross Margins as they pertain to Starts.
• Weekly Divisional reporting of product changes.
• Continue to improve the efficiency and productivity of Starts / Permitting Department
• Daily Communication of Starts released to construction.
• Permitting
• Procure and coordinate all necessary items (Engineering, Energy, HVAC, Plumbing and Irrigation designs) to submit job data to the applicable municipality obtaining a building permit.
• Manage the red lining of plans as it relates to the Releasing of purchase orders and address specific plans to the respective municipalities, trades and vendors.
• Work with Accounts Payable securing check request for construction and water permits per municipality.
• Distribute accurate and complete building budgets, construction documents and permit checks to the construction managers as forecasted by the Starts Tracker Report.
• Work with municipalities achieving an even flow and accurate permitting process while maintaining the highest level if integrity and professionalism.
• Communicate and implement all necessary code compliance changes based on City Municipalities.
• Starts
• Obtain an Even Flow Starts process.
• Obtains, verifies, calculates and hard cost items including costs for permits, driveways, public works and lot programming to provide accurate housing budgets.
• Compiles verifies and provides updated costing information for data entry to estimating system.
• Arrange budgets for housing starts including listing of costs for standard and non-standard pricing items.
• Maintain all address specific plans; color selects and change orders in the Extranet.
• Administer and distribute accurate purchase orders within the allotted time frame.
• Maintain Starts related Lot Start Work files based on effective prices.
• Perform Starts Package Review Audits among piers.
• Issue and control any Starts related EPOs and costs.
• Analyzes over budget report and provides weekly feedback on progress.
• Ensures closed loop interdepartmental communication and issue resolution
• Responsible for overall accuracy of job budgets for assigned communities.
• Strategic departmental planning and structure
• Performs additional assignments as requested by Manager.