Purchasing Coordinator

About the Role:

As a Purchasing Coordinator, you will be responsible for supporting supply chain operations. Your experience in inventory management, purchasing, and coordination will enable you to ensure seamless operations, maintain optimal stock levels, and source quality materials.

Why You’ll Want to Work Here:

• Core values that we live every day – not just words on a page: We Win Together, Today Not Tomorrow, Performance Not Politics
• Performance pays directly tied to results – You deliver for us, we deliver for you
• Benefits you will use – Full medical, dental, and vision packages including fully employer paid options
• Secure your financial future – 401(k) with company match
• We invest in your future – ongoing training that directly results into bigger career opportunities combined with continuous education stipends
• Speed and scale – Work with a company that operates at the speed of a start-up with the investment backing of an institutional investor

Key Responsibilities:

• Process and manage equipment and materials purchasing to ensure prompt availability of resources for our dynamic service and install teams.
• Perform invoice verification and bill matching to ensure accuracy and resolve discrepancies.
• Generate and manage supplier invoicing and maintain accurate financial records.
• Coordinate and place purchase orders within our internal materials management system.
• Track and maintain inventory for trucks and warehouse stock across 4 locations.
• Communicate with vendors, technicians, and office staff to support daily operations.
• Provide general clerical and administrative support (filing, data entry, document management).
• Assist with organizing and maintaining job records and service documentation.
• Support operational needs across HVAC, plumbing, and electrical departments.

Qualifications:

• Experience supporting procurement, purchase orders, invoicing, and administrative roles.
• Experience using Service Titan or similar technology platforms.
• Strong attention to detail and organizational skills.
• Ability to multitask and work in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Experience in construction trades (HVAC, plumbing, or electrical) preferred.
• Strong communication and problem-solving skills.

Interpersonal Qualifications:

• Customer service focus and mindset, putting our employees and Partners first, with excellent ability to communicate and develop relationships.
• Exceptional problem-solving and conflict resolution abilities to improve things both big and small.
• Highly organized, ability to act quickly while still paying attention to detail.
• Hold yourself to a higher standard and exhibit a high level of integrity.

Preferred Skills:

• Knowledge of service industry workflows (HVAC/plumbing/electrical).
• Service Titan Platform.
• Familiarity with managing materials lists, costs, and prices within a technology platform.
• Experience with inventory tracking both in warehouse and service vehicles.
• Familiarity with accounting or job management software.

About Us:
At McVay Plumbing, Heating & Cooling we hire the best of the best! Each and every McVay team member is committed to providing our customers with the highest level of expert service in a friendly and professional manner. We are incredibly proud of our team members and want you to know that it is our goal to provide 5-star service to every customer, every day. 

McVay Plumbing, Heating & Cooling is an equal opportunity employer. We consider all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state or federal law.