Purchasing Coordinator

Position Overview:

The Purchasing Coordinator plays a vital role in supporting both our lab operations and accounting functions. You'll be responsible for purchasing dental materials and supplies, managing vendor relationships, tracking inventory, and handling basic accounting tasks that align with our purchase order process. This is a hands-on position ideal for someone who thrives in a fast-paced, collaborative environment and enjoys wearing multiple hats.



Key Responsibilities:



Procurement & Purchase Order Management

• Manage the procurement process for dental lab materials, equipment, and services

• Ensure timely, accurate, and cost-effective purchasing and delivery of goods

• Process and track purchase orders with precision from order entry through to delivery



Vendor Relations

• Develop and maintain strong, reliable supplier relationships

• Negotiate pricing, terms, and resolve vendor-related issues professionally



Inventory Control

• Monitor inventory levels and track supply usage

• Conduct and support monthly inventory audits and reconciliation

• Ensure materials are stocked appropriately to support daily operations



Administrative & Accounting Support

• Maintain accurate records of suppliers, inventory, and pricing

• Update procurement and product databases regularly

• Collaborate with the accounting team to ensure order/payment alignment and invoice accuracy

• Provide general administrative assistance as needed



Cross-Functional Collaboration

• Work closely with internal teams across operations, production, and finance

• Proactively communicate procurement timelines and resolve potential bottlenecks



Qualifications:

• Advanced proficiency in Microsoft Excel, Word, and Outlook

• Experience using QuickBooks and/or Magic Touch Software a strong plus

• Strong organizational skills and meticulous attention to detail

• Excellent verbal and written communication skills

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

• Strong negotiation and critical thinking abilities