Purchasing Coordinator

General Summary:
The Purchasing Coordinator provides essential operational support to the Purchasing department, ensuring the accurate and timely management of open purchase orders, vendor acknowledgments, and supplier communications. This role works closely with Buyers and Purchasing Specialists to maintain purchase order visibility, support order entry functions, and coordinate cross-departmental communication related to order status and delivery. The Purchasing Coordinator plays a key role in keeping purchasing operations running smoothly and maintaining positive relationships with both internal teams and external suppliers


Essential Job Functions:
(What You Will Do)

Open Order Management & Supplier Follow-Up

• Conducts daily review and management of open purchase order reports to ensure visibility and timely resolution
• Follows up with suppliers on open orders and communicates delivery expectations accurately and promptly
• Updates the business system with the latest supplier correspondence and purchase order status information
• Reviews and processes data from vendor acknowledgments; identifies and coordinates with Buyers and Purchasing Specialists when acknowledgments reveal discrepancies
• Participates in open purchase order resolution in collaboration with the Purchasing team

Order Entry & Departmental Support

• Provides order entry support and coverage for Purchasing Specialists as needed
• Performs tasks delegated by Buyers or management in support of departmental purchasing functions
• Provides project and system maintenance support to the Pricing department as requested
• Manages general office duties for the Purchasing department, including monitoring inbound communications and performing data entry

Reporting & Cross-Functional Communication

• Maintains and communicates purchase order delivery measurables to Purchasing staff and management on a regular basis
• Maintains positive working relationships with inside and outside sales teams; communicates order details and status updates as they relate to their orders
• Coordinates with Buyers and Purchasing Specialists to support purchasing functions and ensure alignment across the team

Vendor Relationship Management & Knowledge

• Develops and maintains positive vendor relationships to support effective purchasing operations
• Maintains a working knowledge of all purchasing functions to provide informed support across the department

Supplemental Job Functions:

• Performs other duties as assigned or requested.

Knowledge, Skills and Abilities Required:

• High School Diploma or GED (required).
• Previous experience working on a computer. 

Exotic Automation & Supply maintains a drug-free workplace, including testing for marijuana.