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Purchasing Coordinator (Procurement) – Construction

Buildlabs Custom Homes, LLC

Bridgehampton, NY

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JOB DETAILS
SKILLS
Accounting, Budgeting, Communication Skills, Construction, Construction Industry Software, Construction Management, Customer Experience, Dental Insurance, Detail Oriented, Documentation, Equipment Maintenance/Repair, Establish Priorities, Health Insurance, Inventory Levels, Materials Planning, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Operational Improvement, Operational Support, Order Delivery, Organizational Skills, Philosophy, Process Costing, Process Improvement, Procurement Management, Project Estimates, Project Execution, Project Schedule, Project/Program Management, Purchase Orders, Purchasing/Procurement, Residential Construction, Time Management, Vendor/Supplier Management, Vendor/Supplier Relations, Vision Plan
LOCATION
Bridgehampton, NY
POSTED
30+ days ago
Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

About Buildlabs Custom Homes


Buildlabs Custom Homes is a high-end residential construction company committed to delivering exceptional craftsmanship and client experiences. Guided by our philosophy of “Building Beyond,” we focus on precision, accountability, and innovation across every phase of construction.


Our team thrives on collaboration, clear communication, and a shared commitment to excellence. We are seeking a detail-oriented and proactive Purchasing Coordinator (Procurement) to support our growing operations.



Position Summary


The Purchasing Coordinator plays a critical role in supporting project execution through the timely and accurate procurement of materials, equipment, and services. This position works closely with the Lead Estimator, Project Managers, and Accounting to ensure materials are sourced efficiently, cost-effectively, and in alignment with project budgets and schedules.


This role is ideal for someone who is highly organized, responsive, and capable of managing multiple priorities in a fast-paced construction environment.



Key Responsibilities


  • Coordinate procurement of construction materials, supplies, and services across multiple active projects 
  • Work directly with the Lead Estimator to align purchasing decisions with project budgets, scopes, and cost expectations 
  • Solicit and compare vendor quotes to ensure cost-effective purchasing decisions 
  • Prepare and issue purchase orders, ensuring accuracy and proper documentation 
  • Track orders, deliveries, and lead times to align with project schedules 
  • Maintain and build strong relationships with vendors and suppliers 
  • Collaborate with Project Managers and Site Supervisors to confirm material needs and timing 
  • Monitor inventory levels and assist with material planning as needed 
  • Ensure all procurement activity is properly documented and uploaded into company systems (e.g., Procore) 
  • Assist Accounting with invoice matching, discrepancies, and approvals 
  • Identify opportunities for cost savings and process improvements within procurement operations 

Qualifications


  • 3–5 years of experience in procurement, purchasing, or construction coordination 
  • Experience in construction or a related industry strongly preferred 
  • Strong organizational skills and attention to detail 
  • Ability to manage multiple projects and deadlines simultaneously 
  • Proficiency in Microsoft Office (Excel, Outlook, Word) 
  • Experience with construction management software (Procore preferred) 
  • Excellent communication and vendor management skills 
  • Ability to work both independently and as part of a team 

Expected Work Habits & Professional Standards


  • Demonstrates strong ownership and accountability in all responsibilities 
  • Maintains accuracy and attention to detail under tight timelines 
  • Communicates clearly and proactively with internal teams and external partners 
  • Effectively prioritizes workload and adapts to changing project needs 
  • Willingness to extend beyond standard working hours when necessary to support project demands 
  • Upholds professionalism, integrity, and respect in all interactions 

Benefits


  • 401(k) 
  • 401(k) matching 
  • Health insurance 
  • Dental insurance 
  • Vision insurance 
  • Life insurance 
  • Paid time off 

About the Company

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Buildlabs Custom Homes, LLC

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