Purchasing & Inventory Assistant

Are you highly organized, detail oriented, dependable, and enjoys working with data? Perhaps you also have background in plumbing or sprinkler systems? This might be the perfect role for you!

Job Summary

Monona Plumbing & Fire Protection is seeking a Purchasing & Inventory Assistant to support our Plumbing and Sprinkler Service divisions. This position plays a critical role in ensuring technicians have the materials and supplies needed to serve our customers efficiently.

This role will initially involve a significant amount of purchase order processing and data entry within our current purchasing system. As we begin implementing new software this year, the position will have the opportunity to help support and grow with a modernized purchasing and inventory process. It is an excellent opportunity for someone looking to develop a long-term career in purchasing, inventory management, and operations.

Responsibilities

• Creating and processing purchase orders
• Ordering materials, parts, and supplies from approved vendors
• Entering purchasing information accurately into company systems
• Tracking open orders and following up on delivery status
• Receiving and verifying shipments
• Maintaining inventory records and supporting cycle counts
• Assisting with invoice matching and resolving discrepancies
• Communicating with vendors regarding pricing, availability, and shipment issues
• Supporting service billing activities as needed
• Helping maintain organized purchasing and inventory records

What We’re Looking For

• Experience in purchasing, inventory, warehouse operations, administration, accounting support, or a related role
• Familiarity with plumbing, sprinkler, HVAC, mechanical, construction, or industrial parts and materials (preferred)
• Strong attention to detail and accuracy
• Comfort with repetitive data entry and administrative tasks
• Basic understanding of invoices, purchase orders, or accounting processes
• Good computer skills, including Microsoft Excel and Outlook
• Strong organizational skills and follow-through
• Excellent attendance and reliability
• A positive attitude and willingness to learn

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Occasionally lift and move materials weighing up to 40 pounds.

Note: This job description provides an overview of the responsibilities and requirements of this position. It is not an exhaustive list of all duties, responsibilities, or requirements.

Workplace Information

• Madison, WI
• 100% Onsite
• Monday - Friday 7 AM to 4 PM

Pay Range

$25 - $27 per hour, dependent on experience

Text to Apply!

Text "ASSIST" to 608-602-4010 to apply for this position.

Please, no third party recruiters unless we already partner together.

Why work for MPFP?
We look for employees who live their life, love their work, are personally accountable and go beyond what is required. Everything we do, and the way in which we do it, is aligned with our core values. Quality craftsmanship, customer service, and safety are at the core of who we are.

At Monona Plumbing & Fire Protection, our employees are our greatest asset. We value our employees by committing to providing a comprehensive benefits package to support their well-being and success.

Here's a brief overview of the benefits available to you as an employee (non-union):

Health & Wellness
• Health, Dental, & Vision Insurance
• Employer-Paid Life Insurance
• Flexible Spending Account (FSA) or Health Savings Account (HSA)
• Voluntary insurance options, such as: short term disability, long term disability, critical illness, voluntary accident

Financial Stability
• Competitive Pay
• Retirement Savings 401(k) with Employer Matching
• Rewards and recognition

Work-Life Balance
• 8 Paid Holidays
• Early-out Fridays + PTO Policy
• Work with a values-driven and close-knit team
• Regular company & team events

Monona Plumbing & Fire Protection is an Equal Employment Opportunity/Affirmative Action Employer. We are committed to fostering a diverse and inclusive workplace and do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local laws.

We encourage individuals from all backgrounds to apply, and we are dedicated to creating an environment where everyone feels respected, valued, and supported in their career growth. Please let us know if you require a reasonable accommodation during the application or interview process.