Purchasing-Inventory Control Coordinator Petoskey, Michigan

Description

Odawa Casino Resort

Job Description

Job Title:Purchasing-Inventory Control Coordinator

Reports To: Purchasing & Distribution Manager

Department:Purchasing

Job Code:PRINCD

Pay Grade:FIN6

Date Written:02/18/2022

Last Update:06/17/2026

Job Summary: Under the direct supervision of the Purchasing & Distribution Manager, the Purchasing-Inventory Control Coordinator is responsible for assisting in reviewing records of materials received, current inventory and distributed inventory to various outlets or departments and reconciling discrepancies in inventory and receiving quantities.

Primary Responsibilities:

• Greet all guests and Team Members in a friendly, open manner.
• Conducts oneself in a positive and professional manner, acting as a role model for all Team Members.
• Maintain knowledge of all current and upcoming promotions and events at Odawa Casino Resort.
• Attend all meetings as required.
• Complete all required training satisfactorily.
• Always maintain the highest level of confidentiality.
• Work at other properties as needed.
• Performs all other duties assigned within the scope of the position.

Purchasing:

• Reviews purchase order requests for accuracy; submits purchase orders on behalf of each department as needed from several vendors via phone, email, and/or fax; and requests and/or orders supplies for the daily operation of the Purchasing and Shipping & Receiving departments.
• Maintains files for purchase order requests, credit card receipts (from internet orders), catalogs/resource manuals, copies of pertinent check requests, and all other materials as required.
• Stores company specific procurement cards and Tax Exempt card in secure locations; maintains an accurate record of users and frequency of cards used.
• Assists the accounting, purchasing, shipping, receiving and warehouse teams, per Accounting policies, with various duties, including verifying purchases acquired through the use of the company procurement cards and receiving, delivering, and transporting interoffice and postal mail.
• Reviews shipping notices, invoices, orders, and other records to discover discrepancies between physical count and computerized inventory control systems; research and resolve inventory discrepancies and make appropriate corrections.
• Provides administrative support as required.

Inventory Control:

• Coordinate monthly inventories at all company locations and compare physical inventory count to computerized inventory control systems.
• Conduct cycle counting process.
• Analyze stocking levels and sales forecasts to ensure adequate inventory.
• Reconcile all purchases made into the inventory control program and all transfers made out of warehouse in inventory control program on a daily basis.
• Address and correct all inventory control program issues for all internal cost centers, accounts payable, purchasing, shipping, receiving and warehouse in coordination with IT department and inventory control program vendor's IT department.
• Assists accounting team with discrepancies on invoices.
• Reviews purchasing reports in the inventory control program to check for duplicate items, pricing and or pack size discrepancies.
• Provides month-end reports for resolving any inventory-related discrepancies in coordination with the Accounting Department.
• Adheres to all applicable Tribal, federal, state and local laws and Tribal Minimum Internal Control Standards (MICS) regulations.
• Adhere to all Inventory Control Policies & Procedures and make recommendations for updates or revisions.

Upholds Odawa Casino Mission statement in all aspects of position:

Mission:

Bringing you the THRILL of the win and the FUN of the game, served with a side

of real-deal HOSPITALITY.

Values:

We create a culture that provides:

• Create the THRILL
• Lead with FUN
• Serve with Real-Deal HOSPITALITY
• One Team, One Experience
• Own the Moment
• Do What's Right - Always
• Level Up Every Day

Systems Access: MS Great Plains, Food Trak, and Microsoft Office Suite

Minimum Qualifications:

• Must have a high school diploma or equivalent and two (2) years' experience in purchasing or related field.
• Must be experienced in email, internet, and Microsoft Word and Excel.
• Must have a high degree of accuracy, filing skills and computer proficiency with the ability to work efficiently in a busy and demanding team-oriented environment; work under pressure with time sensitive deadlines.
• Must be able to take initiative, work autonomously as well as in a team.
• Must be flexible with shift and days off with ability to work overtime, weekends, holidays, special events, etc., as needed.
• Frequent travel from building to building and local in-town travel required.
• Must be able to lift and carry up to thirty (30) pounds.
• Must pass pre-employment skills assessment.
• Must be able to obtain a gaming license in accordance with the regulations established by the LTBB Gaming Regulatory Commission and be able to serve in the position under any other applicable law.

Preference: Applies to Native Americans in accordance with applicable tribal law.