Purchasing Manager - Renovations

The Purchasing Manager - Renovations is responsible for leading the procurement, coordination, and administration of purchasing activities related to hotel renovations, Property Improvement Plans (PIPs), and capital improvement projects across the portfolio. This position serves as a key partner to property leadership, contractors, designers, vendors, and brand representatives to ensure projects are completed on time, within budget, and in compliance with franchise or brand standards.

The role oversees sourcing, vendor management, contract negotiations, project budgeting, purchase order administration, and reporting while identifying opportunities to improve quality, reduce costs, and drive operational efficiencies. The Purchasing Manager - Renovations supports capital planning and forecasting and maintains accurate project tracking.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Renovation & Capital Projects:
• Lead the procurement and coordination of furnishings, fixtures, equipment (FF&E), and supplies for renovations and capital improvement projects in alignment with brand standards and company expectations.
• Partner with property leadership, ownership, contractors, designers, and vendors to support project execution from planning through completion.
• Coordinate purchasing activities associated with franchise Property Improvement Plans (PIPs), ensuring compliance with brand requirements, project schedules, and approved budgets.
• Source products and services that align with project budgets, timelines, and quality expectations.
• Coordinate purchasing activities to ensure materials and services are delivered accurately and on schedule.
• Support bid processes, vendor evaluations, and contract negotiations related to renovation projects and capital expenditures.
• Monitor project spending and identify opportunities for cost savings while maintaining brand standards and operational requirements.
• Vendor and Supplier Relationship Management:
• Develop and maintain strong relationships with vendors, contractors, suppliers, and service providers.
• Identify and negotiate bulk discount and cost savings opportunities.
• Evaluate and onboard vendors and contractors to ensure alignment with company standards, project requirements, and brand expectations.
• Lead contract negotiations to ensure continuous improvement in quality and service with a focus on timeliness and cost reduction.
• Planning and Strategy:
• Focus on quality, cost, and delivery while ensuring compliance with all appropriate hotel franchise standards.
• Support both the annual and multi-year budgeting process.
• Support continuous improvement initiatives by documenting workflows, updating SOPs and identifying process efficiencies.
• Support consolidated purchasing efforts across CSM as appropriate.
• Purchase Order Management:
• Create, review, and issue Purchase Orders (PO) after budget approvals.
• Plan and coordinate all elements of construction / PIPs purchasing projects.
• Validate specification accuracy prior to PO issuance.
• Project Management:
• Understand project scopes and plans, and coordinate all elements of construction / PIP purchasing.
• Keep accurate and up to date budgets, records and summary results.
• Coordinate closely with other team members to ensure that project timelines are met in a cost-effective manner.
• Reporting / Communications:
• Keep project budgets and records up to date at all times.
• Provide accurate and current project summaries, updates and capital expenditure reporting as requested.
• Manage the tracking and forecasting systems to better support estimating and budgeting process.
• Maintain current rebate, contract, pricing, and vendor information within purchasing systems.
• Self / Workload Management:
• Responsible for effective self/workload management.
• Proactively analyze trends, identify problems and make recommendations to avoid future issues.
• Address and resolve issues that develop with properties, vendors, quality and pricing to ensure a consistent quality product is delivered in a timely fashion.
• Demonstrate clear written and verbal communication skills.
• Promote collaboration and work effectively as a member of the construction services team and the Architecture, Construction and Development department.
• Attend all daily, weekly and/or monthly department/company meetings to ensure proper communication/planning occurs.
• Adhere to all CSM Standard Operating Procedures and the CSM Associate Handbook, as well as live and elevate the behaviors within CSM's Values.
• Miscellaneous: Able to support purchasing efforts beyond renovation projects as needed.

REQUIRED SKILLS AND EXPERIENCE

Education: High School diploma. Associates or Bachelor's degree in Business Management, Supply Chain Management, Finance or related field (preferred).

Experience/Knowledge/Skills/Abilities:

• 5+ years of experience in purchasing in a high volume, construction environment.
• Experience in hospitality, multi-family and/or retail industries.
• Strong analytical, influencing, and negotiating skills.
• Excellent verbal and written communication skills.
• Ability to work effectively in a cross functional capacity.
• Proficiency in Microsoft Office (Word, PowerPoint, Outlook) with advanced skills in Excel (pivot tables, lookups, basic analytics).
• Travel may be required intermittently.

Rate: $95,000 USD - $115,000 USD per year

CSM Corporation offers a comprehensive benefits package to all regular full-time employees, designed to support the health, well-being, and financial security of our employees. Our benefits include medical, dental and vision insurance plans, company-paid life insurance and short term disability coverage, company-paid long term disability coverage for eligible employees, 401(k) plan with company match, tuition reimbursement, voluntary benefits (critical illness, hospital indemnity, accident insurance, pet insurance, identity theft), time-off, scholarship program, generous hotel discounts and more! For benefits offered to regular part-time or on-call employees, please email benefits@csmcorp.net.