About the Role
Twin River Group is seeking a highly organized and experienced Purchasing & Sales Order Coordinator to join our team. This is a multifaceted, on-site role that combines purchasing, bookkeeping (AR/AP), and sales coordination responsibilities. The ideal candidate will be proficient in NetSuite, SmartSuite, Excel, and QuickBooks, with a proven ability to manage a high volume of tasks accurately and efficiently in a fast-paced environment.
Purchasing & Operations
• Create and manage purchase orders (POs) from creation through receipt and invoice matching.
• Create and pay bills in NetSuite; enter and pay freight bills accurately and on time.
• Prepare and provide a daily payment list to the CFO/President.
• Communicate with vendors and suppliers to confirm pricing, lead times, and delivery schedules.
• Coordinate with warehouse and operations teams to ensure timely receipt and shipment of goods.
• Monitor inventory levels and initiate replenishment orders as needed.
• Resolve discrepancies in purchase orders, invoices, and shipments in a timely manner.
• Fill out forms and applications on behalf of the company as required.
• Send out new customer and vendor forms and file completed forms in the Bookkeeping folder.
• Maintain accurate records of all purchasing activities in NetSuite.
• Generate and analyze reports related to purchasing, open orders, and fulfillment status.
Bookkeeping (AR/AP)
• Create and email invoices to customers in a timely and accurate manner.
• Manage Accounts Payable and Accounts Receivable.
• Perform account reconciliations on a regular basis.
• Handle account collections and follow up on outstanding balances.
• Prepare financial reports for the CFO/President as requested.
Sales Coordinator
• Process and manage sales orders end-to-end, including bulk orders and drop shipments.
• Proactively update customers on order status, shipping timelines, and any delays or changes.
• Provide customer support and serve as a point of contact for order-related inquiries.
• Support the sales team with administrative tasks, documentation, and follow-ups.
• Maintain and manage data in NetSuite and SmartSuite; generate sales reports as needed.
• Coordinate communication between customers, vendors, and internal teams.
• Assist with inventory and product coordination to ensure order accuracy and availability.
Required Qualifications
• NetSuite ERP proficiency is REQUIRED — experience with PO, SO, inventory, billing, and reporting modules.
• 3–5 years of experience in purchasing, sales order coordination, or a combined operations/bookkeeping role.
• Proficient in SmartSuite, Microsoft Excel, Outlook, and QuickBooks.
• Strong understanding of AR/AP processes, reconciliation, and basic financial reporting.
• Excellent organizational skills with a high attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize and manage multiple responsibilities in a deadline-driven environment.
Preferred Qualifications
• NetSuite certification or advanced experience.
• Background in wholesale or distribution industries.
• Familiarity with EDI or third-party logistics (3PL) coordination.
What We Offer
• Competitive salary of $60,000 – $65,000 annually, based on experience.
• Supportive team environment with opportunities for growth.
• Health, dental, and vision benefits.
• Paid time off and company holidays.
• On-site role with a collaborative, close-knit team.