Purchasing Service & Systems Coordinator - Project Position

Purchasing Service & Systems Coordinator - Project Position

Salary

$64,571.28 - $82,411.20 Annually

Location

Main County Campus-3000 Rockefeller Ave, Everett, WA

Job Type

Full-Time Project

Job Number

2026-00258

Department

Finance

Division

Finance Purchasing

Opening Date

08/21/2026

Closing Date

8/31/2026 11:59 PM Pacific

• Description
• Benefits
• Questions

Description

This is a project position with budget authorization until December 2026. This position is part of a multi-year Enterprise Resource Planning (ERP) implementation and may be extended based on the needs of the project.

BASIC FUNCTION

To provide assistance to County employees on the use of the purchasing module of the County financial system and to provide administrative support to Purchasing Division staff.

NOTE: Job offers are contingent on successful completion of employment verification and background checks. Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States. Snohomish County does not participate in the DoJ E-verify program, and if you require E-verify to confirm employment, you are likely not eligible to apply. For any questions, reach out to SHR-Talent@snoco.org

Job Duties

STATEMENT OF ESSENTIAL JOB DUTIES

• Trains and assists County employees on the use of the purchasing module of the County financial system.
• Serves as a liaison to resolve technical problems on the purchasing module of the County financial system with Information Services and vendor; writes Software Action Notices to correct financial system problems; tests new financial system software releases and software fixes.
• Develops and maintains procedural manual for using the purchasing module of County financial systems.
• Develops and maintains forms, databases and procedural manuals necessary to support the County purchasing process.
• Provides technical word processing and spreadsheet guidance and training to divisional staff.
• Assists the Purchasing Manager in various administrative functions including but not limited to budget monitoring and development, supplies requisition and report preparation.
• Analyzes and researches proposed equipment changes/upgrades and also procedural improvements for staff for proper interface and compatibility.
• Assists Buyers in document development and processing as part of the purchase requisition process.

STATEMENT OF OTHER JOB DUTIES

• May track equipment and inventory for division.
• May assist in departmental accounts payable, payroll and Personnel Change Forms processing.
• Performs related duties as required.

Minimum Qualifications

Three (3) years of business and public administration experience in a purchasing office environment using an automated purchasing financial system; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests.

Additional Information

KNOWLEDGE AND ABILITIES

Knowledge of:

• automated financial systems with purchasing modules
• Purchasing Division processes and procedures
• computer technology
• office practices and procedures
• proper English, spelling, grammar, punctuation and word usage
• basic bookkeeping and/or record-keeping procedures

Ability to:

• operate computer and applied software packages
• analyze and resolve work-related problems
• exercise initiative and judgment and make decisions within the scope of assigned authority
• communicate effectively both orally and in writing
• establish and maintain effective work relationships with department personnel, public and private officials, other county employees and with the general public
• maintain necessary records and prepare required reports
• operate standard office equipment
• take notes, as required
• manage multiple tasks/activities while meeting specific deadlines
• maintain a high degree of accuracy with detailed information

SUPERVISION

Employee receives supervision from the Purchasing Manager or an administrative superior as assigned. Objectives, priorities and deadlines are established by the supervisor. The work is reviewed through periodic meetings, status reports and by evaluation of results obtained.

WORKING CONDITIONS

The work is performed in the usual office environment with two (2) plus hours daily on the computer.

Snohomish County is an Equal Employment Opportunity (EEO) employer.

Accommodations for individuals with disabilities are provided upon request.

EEO policy and ADA notice

Snohomish County offers a comprehensive benefits package to employees that receive a regular appointment who work at least 20 hours a week.

Visit www.snohomishcountywa.gov/Benefits to learn more about the following benefits.

County Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Retirement
• Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D) Insurance
• Long Term Disability (LTD)
• Commuting Benefits
• Employee Assistance Program (EAP)
• Partners for Health Employee Wellness Program
• Leave & Holidays

Voluntary Benefits

• Deferred Compensation 457(b)
• Supplemental Group Term Life Insurance
• Additional Accidental Death and Dismemberment Insurance (AD&D)
• Flexible Spending Accounts (FSA)
• Supplemental Individual Insurance Policies

Healthcare Premiums

• Regular full-time employees: If you work 35 or more hours per week, you will pay these monthly premiums for medical insurance. The County pays the monthly premiums for vision, dental, and basic life insurance.
• Regular part-time employees: If you work between 20 and 34 hours per week, you will pay pro-rated monthly premiums for medical, dental, vision, and basic life insurance. The Countys contribution toward the premium for an employee in a regular part-time appointment will be pro-rated in an amount equal to the F.T.E. percentage the employee is assigned.

Note: Temporary employees, seasonal employees and paid interns may be eligible for medical insurance benefits. Review the Countys ACA Employer Shared Responsibility Guide to learn more.

01

Following are a series of supplemental questions designed to assess your job-related experience and qualifications. Please note that as part of the screening process your responses will be reviewed in conjunction with your general online application. The employment history and education detailed in your general application must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. A resume may be submitted, but it will not substitute for the general online application or supplemental questions; responses such as "see resume" or "see application" may not be considered. Do you agree to answer each question truthfully and that your responses can be supported by your general application/work history and by your references?

• Yes
• No

02

What is your highest level of completed, formal education?

• No Degree
• Associate Degree
• Bachelors Degree
• Masters Degree or greater

03

How many years of business and public administration experience in a purchasing office environment using anautomated purchasing financial system do you have?

• No experience to less than one year of experience
• One year to less than two years of experience
• Two years to less than three years of experience
• Three years or more of experience

04

Please describe your experience working with multiple projects and multiple customers at the same time.

05

Please describe your experience with written communication. Writing, reading, and interpreting emails, letters, procedures, specifications, contracts, etc.

06

Please describe your experience at handling distractions and disruptions in a busy office setting.

07

Please describe your experience and level of expertise with MS Word and MS Excel. Provide two examples.

Required Question

Employer Snohomish County

Address 3000 Rockefeller Ave M/S 503

Everett, Washington, 98201

Phone (425) 388-3411

Website http://www.snohomishcountywa.gov/2553