Purchasing Specialist

GRISWOLD INDUSTRIESJob DescriptionPurchasing Specialist

Job Summary

The Purchasing Specialist is responsible for coordinating and executing procurement activities to support manufacturing operations. This role manages supplier relationships, ensures on‑time delivery of materials, analyzes purchasing data, and supports continuous improvement across the supply chain. The Purchasing Specialist works closely with Quality, Engineering, Planning, and International Sourcing teams to resolve supplier issues, support First Article requirements, and assist in process improvements that enhance cost, quality, and operational efficiency.

Essential Duties & Responsibilities

Purchasing & Supplier Management

Issue, revise, and manage purchase orders for materials, components, and services needed for production.Maintain effective communication with suppliers regarding lead times, delivery schedules, pricing, and order status.Monitor open orders and take proactive action to prevent material shortages or delays.Evaluate supplier quotes, lead times, and capabilities to support purchasing decisions.

Quality & Technical Coordination

Coordinate with suppliers and Quality Assurance to support First Article Inspection (FAI) requirements.Participate in the Material Review Request (MRR) process by assisting with supplier communication, replacements, rework, and corrective actions.Review supplier documentation to ensure compliance with specifications, drawings, and quality standards.

Data, Analysis & Cost Support

Maintain accurate and up‑to‑date ERP/MRP data including pricing, lead times, part changes, and supplier information.Perform basic cost analysis and support cost‑reduction initiatives through pricing reviews, sourcing options, and supplier negotiations.Prepare purchasing reports, performance metrics, and data insights for management and cross‑functional teams.

Cross‑Functional Collaboration

Work closely with Planning to support material availability for production schedules.Collaborate with Engineering and Quality on new product launches, changes to specifications, and supplier‑related technical issues.Support international and domestic sourcing activities by providing data, supplier comparisons, and documentation requirements.

Process Improvement

Identify opportunities to streamline purchasing processes and improve data accuracy.Assist in developing purchasing standards, templates, and workflow enhancements.Support initiatives to improve supplier performance, reduce lead times, and strengthen supply reliability.

Qualifications

Education & Experience

High school diploma or equivalent required; coursework or certification in Supply Chain, Business, or related field preferred.2-4 years of purchasing or procurement experience in a manufacturing environment required.Experience with FAIs, MRRs, or supplier quality coordination preferred.Experience with ERP/MRP systems required.

Knowledge, Skills & Abilities

Understanding of purchasing practices and supply chain processes.Ability to read and interpret technical drawings and specifications.Strong analytical skills; proficient in Excel and comfortable with data reporting.Effective communication and supplier management skills.Ability to manage multiple priorities in a fast‑paced manufacturing environment.High attention to detail with strong organizational and record‑keeping skills.

Physical Requirements

Ability to work at a computer for extended periods.Ability to occasionally lift up to 20 lbs.Reasonable accommodations available.