PURCHASING SPECIALIST

The Purchasing Specialist is responsible for managing the procurement of medical supplies, equipment, and services to ensure the hospital's operations run smoothly. This role involves coordinating with vendors and ensuring compliance with hospital policies and industry regulations. The Purchasing Specialist will work closely with various departments to understand their needs and provide cost-effective and timely purchasing solutions.

Essential Duties

• Manage the procurement process for medical supplies, equipment, and services, including creating purchase orders, reviewing requisitions, and maintaining purchasing records.
• Ensure timely delivery of goods and services including following up with vendors.
• Develop and maintain relationships with suppliers to ensure high-quality products and services.
• Monitor supplier performance and resolve any issues related to delivery, quality, or invoicing.
• Collaborate with inventory control staff to ensure optimal stock levels of critical supplies and materials.
• Monitor usage trends and adjust purchasing strategies to prevent shortages or excess inventory.
• Assist in the development and maintenance of inventory management systems and procedures.
• Handles return items in a timely and efficient manner
• Ensure compliance with hospital policies, procedures, and applicable regulations, including Joint Commission standards, OSHA, and other relevant entities.
• Maintain accurate and up-to-date purchasing records, including purchase orders and invoices.
• Understands and works efficiently within Global Exchange Network (invoices) and Group Purchasing Order (GPO) websites.
• Identify cost-saving opportunities through vendor negotiations, bulk purchasing, and alternative sourcing.
• Ensure timely payment of invoices.
• Collaborate with department managers and staff to understand their supply needs and provide purchasing support.
• Communicate effectively with internal stakeholders, suppliers, and other external partners to ensure alignment on purchasing strategies.
• Demonstrates flexibility with assignments within professional scope/duties/licensure.

Preferred Experience

• Minimum of 1-2 years of experience in purchasing, preferably in a healthcare or hospital setting.
• Strong understanding of supply chain processes, procurement practices, and inventory management.
• Proficiency in procurement software and Microsoft Office Suite (Word, Excel, PowerPoint).

Required Licensure/Education

• High school diploma or equivalent

Preferred Education

• Bachelors degree

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Riverside Healthcare offers a comprehensive suite of Total Rewards: benefits and nationally rated employee well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more so your journey at and away from work is remarkable. Our Total Rewards package includes: 

Compensation

•              Base compensation within the positions pay range based on factors such as qualifications, skills, relevant experience, and/or training
•              Premium pay such as shift differential, on-call
•              Opportunity for annual increases based on performance

Benefits - .5 to 1.0 FTE

•              Paid Time Off programs
•              Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
•              Health Savings and Flexible Spending Accounts for eligible health care and dependent care expenses
•              Defined contribution retirement plans with employer match and other financial wellness programs
•              Educational Assistance Program

Benefits - .001 to .49 FTE:

•              Paid Leave Hours accrued as you work

Employee Health Requirements

Exposure/Sensory Requirements:

Exposure to:

• Chemicals: None
• Video Display Terminals: Average
• Blood and Body Fluids: None
• TB or Airborne Pathogens: None

Sensory requirements (speech, vision, smell, hearing, touch):

• Speech: Needed for communication with others, telephone communication.
• Vision: Needed to read memos and literature
• Smell: N/A
• Hearing: Needed for telephone communication and meetings.
• Touch: Needed to write, do computer entry, and filing.

Activity/Lifting Requirements

Percentage of time during the normal workday the employee is required to:

• Sit: 95%
• Twist: 0%
• Stand: 1%
• Crawl: 0%
• Walk: 5%
• Kneel: 0%
• Lift: 1%
• Drive: 0%
• Squat: 0%
• Climb: 0%
• Bend: 1%
• Reach above shoulders: 0%

The weight required to be lifted each normal workday according to the continuum described below:

• Up to 10 lbs: Occasionally
• Up to 20 lbs: Not Required
• Up to 35 lbs: Not Required
• Up to 50 lbs: Not Required
• Up to 75 lbs: Not Required
• Up to 100 lbs: Not Required
• Over 100 lbs: Not Required

Describe and explain the lifting and carrying requirements. (Example: the distance material is carried; how high material is lifted, etc.):

Maximum consecutive time (minutes) during the normal workday for each activity:

• Sit: 480
• Twist: 1
• Stand: 2
• Crawl: 0
• Walk: 2
• Kneel: 0
• Lift: 1
• Drive: 0
• Squat: 0
• Climb: 0
• Bend: 2
• Reach above shoulders: 2
• Repetitive use of hands (Frequency indicated): Simple grasp. Normal weight: 10#
• Pushing & pulling Normal weight: None
• Fine Manipulation:
• Repetitive use of foot or feet in operating machine control: None

Environmental Factors & Special Hazards

• Environmental Factors (Time Spent):
• • Inside hours: 8
  • Outside hours : 0
• Temperature: Normal Range
• Lighting: Average
• Noise levels: Average
• Humidity: Normal Range
• Atmosphere:
• Special Hazards:
• Protective Clothing Required: