Overview:
USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community.
USA Health is changing how medical care, education, and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists, and researchers provides the region's most advanced medicine at multiple facilities, campuses, clinics, and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall well-being of our community.
Responsibilities:
Assists with the administering and directing of programs to purchase materials, supplies, and equipment for health system use according to defined purchasing procedures
Handles complex vendor issues to include standing orders and blanket Purchase Orders
Assists in training/orienting new staff
Reviews all purchase requisitions for completeness and appropriateness
Returns incomplete/inappropriate requisitions to the originating department with an explanation
Reviews items being ordered for contract adherence and standardization
Routes completed, appropriate requisitions for purchase order generation
Generates purchase orders in health system materials management system
Transmits/communicates all purchase orders generated to the appropriate vendor, confirms receipt, and addresses exceptions
Assists with expedition of orders to prevent stock-outs by reviewing and working the daily stock-out report, reviewing and working open PO report weekly, and obtaining substitute products as necessary
Maintains the Item catalog within the materials management system
Maintains familiarity with GPO contracts for their vendors and is a reliable source for product information and GPO contracts
Consults and acts as a resource to department personnel to resolve discrepancies or assist them in preparing requisitions for special orders and determine the quality, effectiveness, and durability of products purchased
Works with Accounts Payable to ensure vendor payment terms are met and credits are being processed
Works with Receiving on receipt issues
Acts quickly to address vendors not including required information such as packing slips or references to purchase order number
Meets target metrics for invoice exceptions, open purchase orders, and purchase order confirmations
Assists clinics with pharmaceutical orders and maintains familiarity with pharmaceuticals
Recommend substitutes and coordinates vaccine purchases
Communicates and uses appropriate customer relation skills with vendors, healthcare team and staff in person, over the telephone, and via email correspondence
Maintains accurate and complete records to include: Purchase Orders, requisitions, quotes, and contracts
Assists with maintaining office filing system
Maintains back order spreadsheet for assigned vendors
Completes all mandatory department and health system educational requirements
Utilizes cost effective practices in performing all aspects of the job
Adheres to current infection control and safety standards
Adheres to polices including confidentiality
Adheres to alt HIPAA compliance protocols ensuring patient health information is protected
Regular and prompt attendance
Ability to work schedule as defined and additional hours as required
Related duties as required.
Completes all mandatory department, educational and hospital requirements
Adheres to current Infection Control and Safety Standards
Regular and prompt attendance
Ability to work schedule as defined and overtime as required
Related duties as assigned
Additional Information:
Employees must be in a regular position, working 20 hours or more per week (.50 FTE or greater) to qualify for benefits.
Qualifications:
High School Diploma or equivalent and 4 years directly related experience Required OR
Bachelor's Degree from an accredited institution as approved and accepted by the University of South Alabama will substitute for the required experience Required
Comparable combination of education and experience may substitute for the above requirements.
Equal Employment Opportunity Employer:
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Numbers & Facts
Location
Mobile, Alabama
Job Type
Full-time
Skills
Accounts Payableunmatched
Back Ordersunmatched
Biotech and Pharmaceuticalunmatched
Consultingunmatched
Customer Relationsunmatched
Employee Orientationunmatched
HIPAA (Health Insurance Portability and Accountability Act)unmatched
Healthcareunmatched
Healthcare Softwareunmatched
Infection Controlunmatched
Materials Managementunmatched
Medical Recordsunmatched
Medicineunmatched
Metricsunmatched
Patient Careunmatched
Procedure Developmentunmatched
Purchase Ordersunmatched
Purchasing/Procurementunmatched
Safety Standardsunmatched
Schedule Developmentunmatched
Single Sign-On (SSO)unmatched
Spreadsheetsunmatched
Staff Trainingunmatched
Supply Chain Managementunmatched
Systems Administration/Managementunmatched
Systems Maintenanceunmatched
Vendor/Supplier Relationsunmatched
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