Purchasing Support Specialist

About the Job:

The Purchasing Support Specialist provides administrative and operational support to the Purchasing Manager to help ensure purchasing activities remain organized, accurate, and on schedule. This role is primarily responsible for administrative coordination, purchasing documentation, shipment tracking, data entry, vendor record maintenance, communication support, and workflow organization. This position is intended to support the day-to-day administrative functions of the Purchasing Department, allowing the Purchasing Manager to focus on higher-level procurement strategy, vendor relationships, and purchasing decisions. This role does not independently place purchase orders or make purchasing decisions. The Purchasing Support Specialist is responsible for maintaining accurate purchasing records, supporting procurement-related processes, and facilitating communication between vendors and internal teams. All essential functions must be performed without endangering the health and or safety of the individual or others.

About Us:

At Summit Integrated, we pride ourselves on delivering top-notch services and solutions to our clients for over 20 years. We are a Colorado-based full service, purpose-driven, Audio Video Lighting integrator with an extensive national reach in the House of Worship industry. Our church audio, video, and lighting systems are powerful, yet user-friendly, and equip our clients with the right industry tools and training to take their worship experiences to the next level. We value providing a rewarding employee atmosphere of working as a team towards shared goals and rewards, and we are looking for individuals who embody our core values of: People First, Driven by Excellence, Be Humble-Stay Humble, Integrity Speaks Louder than Words, Generosity without Limits, Don't Forget to Have Fun.

Responsibilities: 

• Purchasing Support & Administrative Coordination - Provide administrative support to the Purchasing Manager to ensure efficient and accurate purchasing operations. Assist with maintaining purchase order documentation, updating order information, entering tracking details, coordinating shipment updates, organizing purchasing files, and maintaining accurate records and supporting documentation. This role supports purchasing workflows but does not independently create or issue purchase orders.
  

• Pricing Database & Vendor Record Maintenance - Maintain accurate vendor records and assist with regularly auditing and updating pricing databases to reflect current costs, product information, and vendor details. Support data integrity across purchasing systems and spreadsheets.
• Shipment Tracking & Logistics Coordination - Monitor shipment statuses and tracking information to ensure accuracy and timely updates. Assist with identifying delayed, missing, or backordered items and communicate updates internally as directed.
• Vendor Communication & Documentation Support - Support vendor communication by assisting with order updates, shipping information, documentation requests, and purchasing-related follow-up items as directed by the Purchasing Manager. Gather, organize, and maintain documentation related to urgent orders, RMA requests, and vendor correspondence.
• RMA & Purchasing Workflow Support - Assist in supporting the RMA process for defective, surplus, or incorrectly ordered materials by gathering documentation, tracking status updates, and supporting workflow coordination under the direction of the Purchasing Manager.
• Internal Communication & Administrative Support - Monitor and help manage group email accounts related to ordering and vendor communications, routing inquiries appropriately and ensuring timely administrative follow-up. Provide general administrative support to the Purchasing Department as assigned.
• Process Improvement & Organizational Support - Assist in identifying opportunities to improve purchasing workflow efficiency, organization, documentation consistency, and administrative processes within the Purchasing Department.

Job Requirements: 

• Required: High school diploma or equivalent
• Preferred: Associate's degree or coursework in Business Administration, Supply Chain Management, Office Administration, Accounting, Logistics, or a related field.
• Preferred: Maintains driver's license in good standing with DMV and the ability to be insured under Summit's insurance policy.

This position has the following mental capabilities and cognitive requirements:

• Able to read, write, spell and communicate effectively in English, ensuring clear and concise documentation and communication. 
• Advance math skills. 
• Basic reporting skills. 
• Dependable and organized, able to work independently while maintaining focus and attention to detail. 
• The ability to understand and solve complex problems, multitask numerous activities/projects and handle unexpected situations with calm and good judgment. 
• Adhere to routine verbal and/or written instructions. Working under deadlines with speed and accuracy.
• Near visual acuity and color differentiation. 

Experience

• Required: 1+ years of administrative, office support, customer service, coordination, or purchasing-related experience.
• Preferred: Experience supporting purchasing, procurement, inventory, logistics, or vendor coordination functions. Experience in AVL, construction, warehouse, or project-based environments is a plus.

Working Conditions: 

• Sitting for long periods of time, and on occasion, the ability to stand and or walk for the majority of an 8 hour shift.

• This position is commonly exposed to inside work, fluorescent lights, concrete floors, computer monitors and screens. Working conditions typical of an office environment.

Job Type: Part-Time (20-24 hours per week)

Hourly Rate: $25-$28/hour

Schedule: Monday, Tuesday, and Thursday in-person at our Louisville office. 

Core Business Hours:

• Monday–Friday 8am-5pm MT

Join our team and contribute to Summit Integrated's commitment to service. Take the next step in your career by applying now!