The Purchasing Tech is responsible for creating PO''s orders & assisting the Purchase Officer with P-card reconciliation. They are also responsible for Accounts payable functions such as processing utility and club checks, reviewing invoices for accuracy & coding invoices. This position is governed by state and federal laws and agency/institution policy, while offering high level customer service and supporting the mission and vision of UA Northark.
Purchasing- Assists Purchasing Officer with P-card reconciliation, reviews receipts and Activity logs for accuracy, assigns appropriate object code and or department numbers, checks for accuracy in following state guidelines, runs reports periodically throughout the month for efficiency, assigns new spend control profiles, deletes unnecessary spend control profiles, sets up MCC codes as needed, assigns beginning users to spend control profiles.
Purchasing- reviews P-card tax spreadsheet for accuracy and makes necessary changes.
Purchasing-reviews requisitions in Ellucian, receives and reviews paper requisitions through inner campus mail or email and reviews for accuracy in total amounts, purges any incorrect requisitions, checks backup documents such as quotes for correct dates, verifies pricing on State contract items, decides if product or service could be paid using a P-card, direct pay or needs to be a Purchase order, researches three quote bid documents for accuracy in pricing (if tax or shipping is included) and comparison in products, researches sole source vendors and sole source documents, makes copies of sole source documents, researches contracts for accuracy state rules and regulations, creates Purchase Orders, assists with Budget transfers, sets up new vendor records in the Ellucian system, emails approvers for approvals in Webadvisor, emails copies of Purchase Orders to vendors and beginning users, sets up new departments for Purchasing side, obtains records for new vendors, maintains PO files, accepts purchased items through the system to match invoices, researches credit memo''s for Bookstore and other departments, sets up beginning users in the system. Accounts Payable- checks invoices for accuracy make copies and scan for approval and codes invoices. Purchasing-runs monthly reports for Outstanding PO''s researches and follows up with vendors or beginning users on until resolved. Accounts Payable-Processes Utility checks and Club account checks. Accounts Payable- reviews vendor statements for accuracy and files them with Accounts Payable. Accounts Payable-runs monthly Club and Non-agency report. Purchasing-attends training and webinars for Professional development Perform any other related duties as required or assigned