Purchasing Technician Specialist (9966)

TITLE: Purchasing Technician Specialist

LOCATION: Administrative Service Center

REPORTS TO: Chief Financial Officer / Assistant Director Fiscal Services

DEPARTMENT: Fiscal Services

Hours / Work Times

8 Hours Per Day (7:30 a.m. - 4:30 p.m. includes 1 hour unpaid lunch)

260 Days Per Year

Position Duration: Permanent

Classification Group: Professional Technicians - Office Clerical Class IV

Click this link to find the salary schedule associated with this position PSE Office-Clerical Group Salary Schedule

Salary Placement: New employees will start at the minimum hourly rate in the classification salary range. However, employees who have verified prior years of service of similar occupational experience may receive experience credit towards salary step placement.

Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:

• Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB). For additional information click EPS Benefits Information.
• Employees may also be eligible to participate in FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.

Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).

EPS offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave. Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA.

We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints Click here for Fingerprinting Services.

Failure to submit a full application package will result in disqualification.

STANCE STATEMENT:

Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community.

SUMMARY STATEMENT:

Under the general supervision of the department manager, the Purchasing Technician Specialist's main responsibilities are to administer the procurement card program, generate and process purchase orders by mans of online computer systems, assist purchasing system users, assist in the formal bid process, and assist in monitoring the contract management system. This position will provide regular updates to the department manager.

ESSENTIAL FUNCTIONS:

• Communicate effectively with staff, vendors, public entities, and organizations in person, by telephone, via e-mail, and in writing.
• Operate the computer, including data-entry, E-mail, Microsoft Word and Excel applications, Google G-Suite applications, and Fiscal software and procurement card software.
• Assist in writing and coordinating procedures for the District''s purchasing manual.
• Keep current on District purchasing policies and procedures and WA State regulations.
• Assist and advise staff on purchasing procedures. Act as a resource person for the District.
• Keep current on the District''s purchasing fiscal software system and assist department staff with problems or changes that occur
• Setup purchase order groups for new fiscal year on an annual basis.
• Complete purchase order adjustments as requested.
• Provide training and technical assistance to District staff on District purchasing functions such as purchase order entry, procurement processes, and contracts.
• Administer the procurement card program for the District, which includes ordering procurement cards, closing cardholder accounts, and training for use of cards.
• Prepare supply and equipment cost estimates and comparisons, and provide the cycle and other cost analysis reports.
• Prepare and coordinate annual purchasing calendars which include, board submittal schedules, blanket PO schedules, etc.
• Provide direction for placement of board resolutions for purchase order approval, bid and proposal awards, surplus resolutions, and documents for approval at Board of Directors meetings, including writing resolutions and preparing backup documents and then following up with departments after resolutions are approved by the Board.
• Prepare credit applications for manager approval. Submit applications to creditors and notify locations when the credit has been approved.
• Monitor contracts inbox, print cover sheets and backup documents, and route for management review. Notify locations when review has been completed and communicate next steps.
• Act as a resource for the District's Facilities and Maintenance Departments for reviewing and scheduling Small Works Quotes. Print documents from J2 website and monitor site for changes to documents and dates. Advise staff of scheduled openings and provide direction to staff regarding documents that are delivered to the District. Open all small works quotes. Scan copies of documents and e-mail them to specific project managers.
• Assist in coordinating bid and proposal process for the District. Schedule dates, review, and prepare documents as needed, including advertisements and summaries for approval by the Board of Directors. Work with District staff and vendors throughout the process to ensure compliance with District guidelines and state RCW's.
• Prepare quarterly reports on Federal P-Card spending to monitor debarment compliance.

OTHER RESPONSIBILITIES:

• Travel from location to location in order to train employees in Purchasing procedures.
• Perform other related duties as assigned.

PHYSICAL DEMANDS REQUIRED:

Vision (66-100%)

Speaking (66-100%)

Hearing (66-100%)

Sitting (66-100%)

Standing (Up to 33%)

Reaching (Up to 33%)

Acceptable Attendance

Writing (66-100%)

Walking (Up to 33%)

Use of hands and/or arms for repetitive motion (66-100%)

Lifting/Carrying Up to 30 lbs. (Up to 33%)

Bending/Stooping (Up to 33%)

Driving (Up to 33%)

MENTAL DEMANDS REQUIRED:

Reading Documents (66-100%)

Verbal Communication (66-100%)

Written Communication (33-66%)

Problem Solving (33-66%)

Detailed Work (66-100%)

Training (Up to 33%)

Multiple Concurrent Tasks (66-100%)

Constant Interruptions (66-100%)

Math (66-100%)

Customer Contact (66-100%)

Confidentiality (66-100%)

Reasoning (66-100%)

Percentages of requirements of physical and mental tasks are only an estimate. Reasonable accommodations for persons with a disability will be considered in order for them to perform the essential functions of the job.

(66-100%) = Continuously

(33-66%) = Frequently

(Up to 33%) = Occasionally

TOOLS AND EQUIPMENT NECESSARY:

Computer/Laptop, telephone, typewriter, printer, 10-key calculator, copy machines, FAX machine, and all other tools and equipment necessary to perform the essential functions as listed above.

MINIMUM QUALIFICATIONS:

(Testing may be required.)

• Typing/keyboarding of 50 wpm.
• Must possess knowledge of purchasing principles, plus a minimum of two years of experience, or training in purchasing process, using a computerized system.
• Demonstrated ability to perform on the computer, using Windows environment and related applications.
• Must be able to understand both oral and written communication and carry out directions as specified.
• Demonstrated ability to operate the office equipment as listed in the tools and equipment area above.
• Demonstrated ability to perform tasks accurately and in accordance with established guidelines.
• Must possess a good math aptitude.
• Demonstrated organizational skills and a commitment to follow through.
• Demonstrated ability to work under conditions of constant interruption and perform under deadline pressure.
• Demonstrated ability to problem solve, analyze, and resolve purchasing related issues.
• Ability to travel from location to location in order to train staff on purchasing procedures.
• Ability to maintain confidentiality of sensitive information.
• Demonstrated ability to establish and maintain positive relationships with others as part of a team.

KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:

• Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
• Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
• Participates in activities and discussions that lead to increased cultural competence.
• Demonstrates a commitment to equitable outcomes for all students.
• Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
• The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.

Nondiscrimination Statement:

Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Cale Piland

Title IX Coordinator

Director of Student Services

13413 NE LeRoy Haagen Memorial Dr.

Vancouver, WA 98684

PO Box 8910

Vancouver, WA 98668-8910

Telephone: 360-604-4430

Caleb.Piland@evergreenps.org

Cate Winters

Section 504/ADA Coordinator

Health Services Manager

13413 NE LeRoy Haagen Memorial Dr.

Vancouver, WA 98684

PO Box 8910

Vancouver, WA 98668-8910

Telephone: 360-604-6711

Anna.Winters@evergreenps.org

Danny Orrantia

Civil Rights Compliance Coordinator

Senior Director of Human Resources

13413 NE LeRoy Haagen Memorial Dr.

Vancouver, WA 98684

PO Box 8910

Vancouver, WA 98668-8910

Telephone: 360-604-4014

Daniel.Orrantia@evergreenps.org

Shane Gardner

HIB Coordinator/

Gender Inclusivity

Director of Safety & Security

13413 NE LeRoy Haagen Memorial Dr.

Vancouver, WA 98684

PO Box 8910

Vancouver, WA 98668-8910

Telephone: 360-604-4066

Shane.Gardner@evergreenps.org