QC Lab Administrator

Position Summary

The primary purpose of this position is to perform routine laboratory systems and routine laboratory upkeep with compliance with GMPs and corporate standards.

Compensation & Benefits

• Employee Ownership (ESOP): Company-funded retirement contribution of approximately 18% of pay, plus 401(k)
• Competitive base salary with performance-based bonus opportunity
• Comprehensive benefits package: Medical, Dental, Vision, Life, Disability, FSA, and Pet Insurance
• Generous paid time off, paid holidays, and parental leave
• Fitness and tuition reimbursement programs

Essential Duties & Responsibilities

• Sample Management & Contract Laboratory Coordination

• Receive, log, label, and store raw materials, finished products, stability samples, and special request samples in accordance with established protocols. Oversee all contract laboratory activities, including sample submission, communication with external representatives, and evaluation of testing capabilities. Track sample progress from submission through test completion using Excel-based tools, document Certificate of Analysis (COA) results, and maintain accurate records to support compliance and reporting.

• Documentation & Compliance

• Revise Standard Operating Procedures (SOPs), specifications, and other GMP documentation as needed.

• Review laboratory logbooks for equipment usage and sample login to ensure accurate and compliant GMP documentation.

• Ensure all Safety Data Sheets (SDS) are current and accessible within the company's MSDS system in collaboration with corporate safety personnel.

• Purchasing & Inventory Management

• Request quotes, negotiate discounts, and place orders for laboratory supplies, chemicals, reagents, standards, and equipment while adhering to budgetary constraints.

• Create purchase requisitions and complete expense reports related to laboratory and contract testing costs.

• Maintain accurate inventory records and ensure adequate stock levels of chemicals, reagents, standards, and consumables to support uninterrupted laboratory operations.

• Hazardous Waste & Safety Oversight

• Manage the hazardous waste satellite accumulation area, ensuring proper labeling, storage, and disposal of expired or depleted chemicals and reagents.

• Coordinate with warehouse personnel for timely replacement and disposal of hazardous waste containers.

• Verify and dispose of expired solvents, mobile phases, and test solutions in accordance with regulatory requirements.

• Perform daily safety checks to identify and mitigate potential hazards such as spills, obstructions, or fire risks.

• Laboratory Maintenance & Support

• Clean and organize laboratory storage areas monthly to support efficient workflows.

• Maintain cleanliness and readiness of laboratory equipment, including pipette wash stations and desiccant replacements.

• Ensure proper use and storage of personal protective equipment (PPE) and maintain a clean and safe laboratory environment.

• Serve as the Chemical Hygiene Officer for the QC lab, including conducting annual chemical inventory updates.

• Culture & Values

• Demonstrate and promote the company's core values of Integrity, Innovation, Partnership, and Pride in all daily activities.

• Perform additional duties as assigned to support departmental and organizational goals.

Safety Responsibilities

• Follow all company safety policies and procedures.
• Participate in required safety training.
• Report unsafe conditions, near misses, and incidents promptly.

Required Qualifications

• Education:

• Bachelor of Science desired or experience in administrative duties in lieu of education

• Experience:

• Specialized knowledge or training: GMP Requirements for Pharmaceutical Laboratories, Notebook documentation standards, calculations , and reporting standards.

• Skills & Abilities:

• Knowledge of OSHA requirements, hazard communication, and safe handling practices are required to support a compliant and safe work environment.

• Microsoft Excel and Word experience required.

• Be able to lift 20 pounds.

Work Environment & Culture

PBI-Gordon Companies offers a collaborative, employee-owned environment where accountability, partnership, and continuous improvement are valued. Team members are encouraged to contribute ideas, develop professionally, and grow their careers alongside the business.

Equal Opportunity Employer

PBI-Gordon Companies is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.

Ready to Apply?

If you're passionate about GMP documentation and compliance, laboratory sample management, and maintaining OSHA-compliant laboratory safety standards, we'd love to hear from you.

Apply today to join an employee-owned organization built on Integrity, Innovation, Partnership, and Pride.