Qualifications & Skills High school diploma or equivalent (previous administrati

Description

About the Role We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to provide comprehensive administrative and operational support to our executive leadership team. In this role, you will serve as a critical gatekeeper and strategic partner, managing complex schedules, streamlining communications, and ensuring daily operations run seamlessly. The ideal candidate thrives in a fast-paced environment, possesses exceptional problem-solving skills, and maintains the highest level of confidentiality.

Key Responsibilities

• Calendar & Schedule Management: Strategically manage complex corporate calendars, coordinate high-level meetings, and resolve scheduling conflicts proactively.
• Communication & Liaison: Serve as the primary point of contact for internal and external stakeholders; draft, proofread, and manage confidential correspondence and executive memos.
• Meeting & Event Coordination: Organize leadership meetings, prepare agendas, record accurate meeting minutes, and track follow-up action items.
• Project & Task Tracking: Monitor ongoing administrative projects, manage executive expense reports, and ensure leadership deadlines are consistently met.
• Information Management: Maintain secure, organized digital filing systems and handle sensitive corporate information with ultimate discretion.

Requirements

• Proven experience as an Executive Assistant, Assistant Practice Manager, or similar senior administrative role.
• Exceptional written and verbal communication skills, with a strong emphasis on professional etiquette.
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and task management tools.
• Outstanding organizational and time-management skills, with a proven ability to prioritize tasks independently.
• Strong problem-solving abilities and a calm demeanor under tight deadlines or changing priorities.
• Absolute integrity and experience handling highly confidential corporate or medical data.

Benefits

• Competitive starting pay of $18.00/hour * Paid Time Off (PTO) and holiday pay
• Comprehensive health and dental perks
• A supportive, professional office culture with direct mentorship from practice leadership
• Opportunities for career advancement and professional development

Requirements

• Proven experience as an Executive Assistant, Assistant Practice Manager, or similar senior administrative role.
• Exceptional written and verbal communication skills, with a strong emphasis on professional etiquette.
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and task management tools.
• Outstanding organizational and time-management skills, with a proven ability to prioritize tasks independently.
• Strong problem-solving abilities and a calm demeanor under tight deadlines or changing priorities.
• Absolute integrity and experience handling highly confidential corporate or medical data.

Benefits

• Competitive starting pay of $18.00/hour * Paid Time Off (PTO) and holiday pay
• Comprehensive health and dental perks
• A supportive, professional office culture with direct mentorship from practice leadership
• Opportunities for career advancement and professional development