Quality Administrative Specialist

Quality Administrative Specialist

Reno, NV
Full-Time | Direct Hire
$26.00 - $30.00 per hour DOE

Join a Growing Team That Values Organization, Accuracy, and Attention to Detail

We are seeking a highly organized and detail-oriented Quality Administrative Specialist to support our Quality and Regulatory team. This role is ideal for someone with experience as a medical secretary, legal secretary, executive assistant, administrative coordinator, project coordinator, or document control specialist.

We are looking for someone who thrives in a fast-paced environment, enjoys managing documentation and data, and takes pride in keeping projects, records, and processes organized and on track.

What You'll Do

• Maintain and organize quality, compliance, and operational documentation
• Manage document revisions, records, and filing systems
• Track projects, deadlines, action items, and follow-up activities
• Create and maintain spreadsheets, reports, logs, and databases
• Support audit preparation and documentation requests
• Coordinate meetings and assist with administrative projects
• Ensure records remain accurate, organized, and audit-ready
• Work closely with leadership and cross-functional teams
• Assist with process improvements and special projects

What We're Looking For

Required:

• 2+ years of experience in an administrative, executive assistant, legal secretary, medical secretary, project coordinator, or document control role
• Advanced Microsoft Excel skills
• Strong Microsoft Office proficiency (Word, Outlook, PowerPoint)
• Exceptional organizational and time management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a deadline-driven environment

Preferred:

• Experience in healthcare, manufacturing, legal, compliance, or regulated environments
• Experience with document control or records management
• Experience supporting audits, compliance activities, or quality systems
• Associate's or Bachelor's degree

Why Join Us?

• Competitive pay: $26.00 - $30.00 per hour DOE
• Stable, growing organization
• Collaborative team environment
• Opportunity to work closely with leadership
• Long-term career growth potential
• Meaningful role supporting critical business operations