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Quality - Project Coordinator

ECLARO

New Brunswick, NJ

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JOB DETAILS
SALARY
$36.42–$38.63 Per Hour
SKILLS
Administrative Skills, Analysis Skills, Analytical Development, Business Support, Calendar Management, Communication Skills, Conference Management, Dental Insurance, Detail Oriented, Develop and Maintain Customers, Diversity, Establish Priorities, Expense Management, Expense Reports, Genetics, Healthcare, Leadership, Logistics, Medical Products, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Microsoft Word, Operational Support, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Product Development, Project/Program Coordination, Project/Program Management, Record Keeping, Regulatory Compliance, SAP, Strategic Planning, Team Building, Team Lead/Manager, Team Player, Travel Planning, Vision Plan, Willing to Travel, Writing Skills
LOCATION
New Brunswick, NJ
POSTED
1 day ago
Quality - Project Coordinator
Job Number: 26-00838
 
Be part of a company that delivers life-changing healthcare solutions. ECLARO is looking for a Quality - Project Coordinator for our client in New Brunswick, NJ. 
 
ECLARO’s client is a leader in the Biopharmaceutical Industry, providing quality, innovative, and affordable medicines that make a difference in the lives of patients all over the world. If you’re up to the challenge, then take a chance at this rewarding opportunity!
 
Position Overview:
  • Position provides administrative and project support to the Executive Director of Global Upstream and Cell Line Development, the Executive Director of Analytical Development and Attribute Sciences and the Senior Director of Potency and Impurities Analytical Development.
  • This is a multi-site organization responsible for development of Client biologics products.
  • The position requires mastery of the executive associate and project management function, including projection of a strong presence internally and externally with a high level of professionalism.
  • Perform highly diverse administrative and project management duties, which involve senior level contacts and exposure to sensitive information requiring confidentiality, discretion, and good judgment, as well as the highest level of core behaviors.
 
Responsibilities:
  • Support the Executive Director of Global Upstream and Cell Line Development, the Executive Director of Analytical Development and Attribute Sciences, and the Senior Director of Potency and Impurities Analytical Development (~160 staff across multiple sites)
  • Perform highly diverse, and often time-sensitive, complex administrative functions, projects, and tasks; work closely with Biologics Development Operations function to support organization administration & operations
  • Manage calendars, schedule meetings, conferences, and events, makes domestic and international travel arrangements, file & manage expense reports, maintain accurate departmental records, and on-board & off-boards contractors and employees.
  • Plan and manage year long calendar, site & vacation schedules for leadership team and department events; manage, coordinate and organize high level department meetings, townhalls, social events, including coordinating content and logistics; manage and keep upto date organizational SharePoint site. Manage meeting minutes in OneNote, send out surveys using MS suite tools or other tools
  • Draft and send out communications to department; assemble townhall slide decks and manage overall communications; strong professional writing skills
  • Must have a strong understanding of SharePoint, since will be responsible for upkeeping many pages
  • Strong organizational skills, pay close attention to detail and follow-up, and properly balance priorities and resources.
  • Coordinates across other operational and administrative staff in the organization
  • Maintain a positive attitude, a high level of productivity, and is adaptable to change. Proactively look ahead at schedules, events, and needs of manager/team, anticipate conflicts, problems and issues, and take appropriate steps to produce desired outcomes with minimum assistance from supervisor.
  • Interface in a professional manner with senior executives and staff, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
  • Anticipate key issues and implement action plans based on changing priorities and commitments.
  • Prioritizes activities and takes action based on an understanding of departmental objectives and business needs.
  • Maintains professional and technical knowledge by remaining current with Client continuous learning modules.
  • High proficiency with MS Office Suite, SharePoint and strong learning agility to keep up with tools
 
Required Qualifications:
  • Require Associates Degree; BS highly desirable; educational experience may be substituted for appropriate and relevant experience.
  • At least 5 years administrative or comparable experience. Prior Executive Associate or Project Coordinator experience preferred
  • Highly motivated, independent thinker with proven problem solving and analytical skills. Ability to utilize technology effectively to support strategic initiatives and/or processes
  • Ability to interact with colleagues at all levels of the organization.
  • Must be highly proficient in various Client systems (or willing to learn rapidly) (Concur Travel/T&E, MS Teams, SAP, eSetup, Conf Room Scheduling, WorkDay, and Sharepoint)
  • High proficiency in MS Office Suite (Outlook, PPT, Word, Excel, OneNote, Forms, MS Teams); high technology savviness or strong learning ability and willingness to learn
  • Detail oriented with excellent oral and written communication skills.
  • Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with minimal supervision.
  • A collaborative team player who effectively builds relationships with team and other departments and can work independently.
  • Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones and during periods of heavy workload.
  • Exhibits a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environment.
  • The expectation of all administrative assistants within Product Development team is that of true collaboration and partnership to ensure business needs/goals are met.
  • Also required to provide back-up support as needed to cover planned vacations as well as unplanned absences.
 
Pay Rate: $36.42-$38.63/Hour
 
If hired, you will enjoy the following ECLARO Benefits:
  • 401k Retirement Savings Plan administered by Merrill Lynch
  • Commuter Check Pretax Commuter Benefits
  • Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO
 
If interested, you may contact:
Paul Quibuyen
Christian.Quibuyen@eclaro.com
6466952942
Paul Quibuyen | LinkedIn
 
Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.
 

About the Company

E

ECLARO

Eclaro is a Business and Technology Consulting Firm that connects top talent with opportunities nationwide. We have direct access to Hiring Managers from leading Fortune 1000 organizations in almost every industry segment, with particular expertise in:

• Technology and Business Consulting
• Financial Services and Insurance
• Pharmaceuticals and Life Sciences
• Consumer Products, Public Sector, and Utilities

Eclaro provides fully customizable, comprehensive talent acquisition and management of seasoned professionals through a number of business models, including:

• Consulting
• Professional Hiring
• Global Integrated Delivery™
• Managed Services

Eclaro recruits and manages a staff of highly skilled individuals in an array of specialized disciplines enabling our clients to leverage new opportunities, respond to increased and changing demands, and increase their profitability.

Eclaro’s Management Team averages over 25 years of experience in partnering with clients in technical, corporate operations and human capital solutions. We hold ISO 9001:2008 certification and have achieved SOC 2 Type 2 certification in Security, Availability and Confidentiality. Eclaro’s decades of expertise and collaborative practice have proven that The Right People are The Answer.

COMPANY SIZE
500 to 999 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1999
WEBSITE
http://www.eclaroit.com

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