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Department of Health and Human Services (DHHS)
Office Associate II
Opening Date: April 22, 2026
Closing Date: May 12, 2026
Job Class Code: 6542
Grade: 13 (Administrative)
Salary: $17.73 - $25-53 per hour*
*This is inclusive of a 2.50% recruitment and retention stipend
Position Number: 02000-1949
Location: Augusta
Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.
Core Responsibilities:
In this role, you will be the backbone of the support structure to the Radiation Control Program team by effectively and efficiently performing functions necessary to operate in a busy office setting. You will use technology to receive payments and make deposits, create invoices, investigate registrations, and maintain databases. Supplying the best possible customer service to the public and regulated community will be one of the most important and rewarding functions of this position.
You will also:
- Execute operational tasks and financial reconciliation reviews.
- Assist with the processing of data, reports, registrations, and licenses with the Tanning, X-Ray, Radon, and Radioactive Materials sections.
- Provide general office support to scan, file, copy, and distribute documents generated from the team.
- Communicate and guide programmatic issues through resolution.
- Have ownership of office processes through motivational means with the ability to identify issues, isolate causes, and make improvements.
- Participate in weekly Radiation Control Program staff meetings.
- Partner with the Office Manager to coordinate schedules, organize documentation, and maintain a positive, well-run office setting.
What makes this role unique:
- The work performed with the Radiation Control Program team is highly diverse and involves a variety of facilities and people across the entire state of Maine.
- This is a small, supportive team where people genuinely help each other succeed.
- No two days look the same, the tasks will vary depending on the priorities of the inspectors, and the time of year.
- There are many opportunities for training and skill development, especially for those who are motivated and want to invest in personal and professional growth and development.
Preferred candidates will be able to:
- Ability to multitask - handle multiple numerous responsibilities, prioritize tasks, and maintain productivity in a quick-moving workplace.
- Technically skilled - efficiency with Microsoft Office, particularly Word and Excel.
- Exhibit a positive attitude and willingness to accept new challenges and tasks.
Minimum Qualifications:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.
Thinking about applying?
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Agency information:
The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.
Application Information:
For questions about this position, please contact Kimberly Buffum, Radiation Control Program Manager at kimberly.buffum@maine.gov
Please submit all documents or