Real Estate Coordinator

Real Estate Coordinator

Salary

$51,355.20 Annually

Location

City County Building, IN

Job Type

Full Time

Job Number

09831

Department

Department of Metropolitan Development

Opening Date

05/06/2026

Closing Date

6/5/2026 11:59 PM Eastern

• Description
• Benefits

Overview

Position is responsible for coordinating the day-to-day operations and transactions of DMD's real estate portfolio including abandoned buildings, Land Bank properties, capital and catalytic projects, and industrial redevelopment targets. Incumbent in this position will collaborate with other DMD divisions, city, county departments, community groups, and external stakeholders to improve the health, investment, and utilization of city owned property. Incumbent will coordinate the transaction processes for the acquisition, maintenance, marketing, and disposition of city assets. Incumbent will implement creative strategies for the use and disposition of properties. This position is guided by standard operating policies and procedures with the ability to challenge procedures where appropriate. Incumbent will have limited direction and must be creative in implementation of vision. Position reports to Manager Principal Program Real Estate and Land Use. Agency Summary

The purpose and mission of the Department of Metropolitan Development works to shape the city's identity by strengthening people and places, building upon our history, and fostering visionary development. The DMD agency envisions the city as a growing, vibrant, and beautiful city where people are businesses thrive in an inclusive, world-class community. The agency is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the residents of Indianapolis and Marion County.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• Executes policy for city owned properties under the guidance of the Director, DMD executive leadership team, Principal Program Manager, elected officials, community groups, and other key stakeholders.
• Coordinates the maintenance, marketing, acquisition, and disposition of city owned property, operating an internal agent for Land Bank Properties
• Maintains adequate real estate and property documentation for city owned and acquired properties, including deeds, title work, assessment cards, plat maps, tax cards, etc.
• Verify accuracy of information on Quit Claim Deeds for recording and title transfer
• Orders title searches, commitments, or policies to determine owner ship of properties, validity of easements, liens of records, etc.
• Responds to prospective buyer inquiries regarding the sale, transfer, or disposition of Land Bank properties.
• Executes and implements creative uses and revenue generation for city owned property.
• Understands, influences, promotes, and effectively presents city strategy regarding vacant and abandoned property.
• Shows city owned properties to prospective buyers, Community Development Corporations, and private developers.
• Works directly with neighborhood groups and attends regular evening neighborhood meetings.
• Serves as the Real Estate Program's liaison for compliance matters.
• Works with the Principal Program Manager to coordinate DMD's capital and catalytic projects
• Ensures valuation systems are in place to measure effectiveness of goals, objectives, and activities.
• Must maintain confidentiality at all times.
• This list of duties and responsibilities is not intended to be all-inclusive and maybe expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Minimum Job Requirements and Qualifications

Bachelor's Degree in Public Administration, Real Estate, Business Management, or related field with a minimum of two(2)years of related work experience. An equivalent combination of education and experience maybe substituted in lieu of a degree. Must have a strong understanding and the ability to articulate principles of real estate municipal government, and comprehensive community development and to work collaboratively with neighborhood organizations and not-for-profits. Excellent speaking, writing, and listening skills are necessary along with the ability to collaborate with diverse people and backgrounds. Knowledge of city government's inter-workingsandtheregion'sdevelopmentandnot-for-profitcommunityortheabilitytoacquireknowledge. Must establish and maintain effective working relationships with a full range of elected and appointed officials, city colleagues, community leaders, private contractors, business owners, and not-for-profit boards and directors. Ability to manage several high-profile projects simultaneously. Must be familiar with Microsoft Office and other software associated with this position.

Preferred Job Requirements and Qualifications

Real Estate Broker's license desirable with two (2) years of direct work experience in community development. Experience with real estate transactions is with primary focus on the transactional elements. Must have a strong understanding and the ability to articulate principles of real estate, municipal government, and comprehensive community development and to work collaboratively with neighborhood organizations and not-for-profits. Excellent speaking, writing, and listening skills are necessary along with the ability to collaborate with diverse people and backgrounds. Knowledge of city government's inter-workings and the region's development and not-for-profit community or the ability to acquire knowledge. Mustestablishandmaintaineffectiveworkingrelationshipswithafullrangeofelectedand appointed officials, city colleagues, community leaders, private contractors, business owners, and not-for-profit boards and directors. Ability to manage several high-profile projects simultaneously. Must be familiar with Microsoft Office and other software associated with this position.

If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY. It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview. City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred. After selection of the successful candidate, an official offer of employment will be made by HR.

Working Conditions

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.

Physical Conditions

• Sitting at a desk the majority of the day
• Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
• Tasks may involve extended periods of time at keyboard or workstation
• Tasks require the ability to perceive and hear sounds and see visual cues or signals
• Tasks require the ability to communicate orally

All rates are bi-weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1

Life Insurance Employee Only (rates per $1,000 per month):

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional:

<25-29 $0.058

30-34 $0.083

35-39 $0.099

40-44 $0.132

45-49 $0.223

50-54 $0.363

55-59 $0.600

60-64 $0.795

65-69 $1.329

70 + $2.054

IMPORTANT PERF UPDATE:

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR

1. All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employees career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the members age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

2. Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.

Part two - This consists of an additional variable rate contribution paid by the City toward your ASA. This variable rate contribution is currently 1% of your gross wages. Vesting in the value of the variable rate employer contribution will vary by length of participation. You are:

• 20 percent vested after 1 full year of participation
• 40 percent vested after 2 full years of participation
• 60 percent vested after 3 full years of participation
• 80 percent vested after 4 full years of participation
• 100 percent vested after 5 full years of participation

3. All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employees career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the members age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

4. City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employees compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:

Indiana Public Retirement System

Public Employees Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

(888) 236-3544

Employer City of Indianapolis and Marion County

Address 200 E. Washington Street

CCB 1501

Indianapolis, Indiana, 46204

Phone 317-327-5211

Website http://www.indy.gov