Company Overview:
Our client, a global real estate firm, is seeking a highly organized and personable Office Administrator to work on site in order to support the operations at their stunning new location in NYC Midtown West. This role offers a dynamic opportunity for individuals with strong interpersonal skills, a passion for real estate, and an interest in working in a fast-paced, luxury-focused environment. Position Overview:
As the On-Site Office Admin, you will be the first point of contact for clients and guests, ensuring smooth day-to-day operations while assisting the sales team. You will gain hands-on experience in real estate administration, customer service, and office coordination, making this an excellent stepping stone for those interested in the industry. Key Responsibilities:
Warmly greet and welcome guests, providing a professional and inviting atmosphere.
Coordinate property tours, prepare guests for appointments, and ensure a seamless client experience.
Handle inquiries (in-person, email, phone), provide follow-ups, and schedule appointments.
Maintain and update the client database with accuracy and efficiency.
Oversee minor operational tasks to keep the sales gallery and model residences in impeccable condition (e.g., coordinating flower deliveries, IT support, housekeeping).
Assist the sales team and project managers with administrative tasks and communication.
Provide general support to the Sales Director and broader team as needed.
Qualifications & Skills:
Prior experience in hospitality, retail, event planning, or office administration is preferred but not required real estate experience is a plus.
Strong interpersonal and communication skills (both verbal and written).
Excellent organizational abilities and keen attention to detail.
Ability to multitask and adapt to a fast-paced work environment.
Professional demeanor and reliability, with the ability to handle confidential information responsibly.
Availability during the required schedule (Monday Friday, 10 AM 6 PM).
Numbers & Facts
Location
Midtown West, NY
Salary
$22.50 Per Hour
Skills
Administrative Skillsunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Consultingunmatched
Customer Experienceunmatched
Customer Relationsunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Event Managementunmatched
Housekeeping/Cleaningunmatched
Interpersonal Skillsunmatched
Multitaskingunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Project/Program Managementunmatched
Property Maintenanceunmatched
Real Estateunmatched
Retailunmatched
Salesunmatched
Sales Supportunmatched
Technical Supportunmatched
Writing Skillsunmatched
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