Real Estate Legal Assistant

About Us

About the Company: Marcus & Millichap Company (MMC) is a real estate leader and pioneer with a diverse family of companies offering Real Estate Services, Real Estate Investments, and Real Estate Development. Each MMC company is a distinct fusion of real estate specialization and innovation, powered by a culture of loyalty that permeates throughout the Marcus & Millichap organization. To find out more about the company, visit http://www.mmcrealestate.com/.

Please note, we are in a great location – near Caltrain with excellent restaurants and shops within walking distance.

Position Overview

Job Description:

We are seeking a Real Estate Legal Assistant to join the team. This position is within our corporate, in-house legal department, supporting three attorneys, and will report to the Senior Corporate Paralegal. Responsibilities include drafting and reviewing corporate governance documents, board resolutions, and compliance filings; managing entity formations and registrations across multiple jurisdictions; and assisting with due diligence for acquisitions and financings. An ideal candidate will be able to work independently while staying organized. The Real Estate Legal Assistant will also ensure accurate and timely review and execution of all due diligence, real estate closing, and corporate compliance documents. Proofreading and editing abilities are necessary, along with strong written and verbal communication skills, solid knowledge of software solutions, and experience with real estate transactions and/or prior corporate legal experience is preferred. Responsiveness is also important.

This is a great opportunity for those who would like to utilize and develop their existing skills. Furthermore, this role offers growth opportunities and provides vast experience in the corporate entity of a highly successful and dynamic real estate organization in the Bay Area. You will have clear ownership over your work while working alongside a strong legal team.

Lastly, the Real Estate Legal Assistant is a full-time position with in-office, daily hours from 8:00 a.m. to 5:00 p.m. This position is primarily on-site in Palo Alto with flexibility for partial remote work.

Primary Duties & Responsibilities:

This position involves the following:

• Draft and review corporate governance documents, including board resolutions and compliance filings
• Manage entity formations, dissolutions, and registrations across multiple jurisdictions; maintain minute books and organizational records
• Assist with due diligence for acquisitions, financings, and joint ventures, including preparing transaction summaries and coordinating closing documents
• Prepare and review real estate transactions, closing documents, and property management agreements as needed
• Ensure accurate and timely execution and filing of all corporate compliance and governance documents
• Maintain and update legal information systems, entity management platforms, and due diligence databases; assist with forms library management
• Coordinate with outside counsel, title companies, and internal stakeholders on corporate and real estate matters
• Other projects and duties as required to support corporate legal operations

Knowledge, Skills & Abilities:

• Strong understanding of corporate governance and compliance
• Ability to manage complex transactions and multiple priorities
• Strong attention to detail and ability to effectively manage multiple projects
• Professional and positive attitude
• Customer service approach to interacting with all levels within the organization
• Ability to work well with management, vendors, and employees
• Experience in Microsoft Office Suite (i.e., Word / Excel / Visio)
• Solid written and verbal communication skills for interacting with executives, attorneys, vendors, and internal teams

Education & Experience:

• Bachelor’s degree in business administration, Law, or a related field is required
• 5+ years of professional experience, ideally in real estate or corporate law
• Notary Commission Certificate is required

Benefits Overview

The compensation plan for this role will be commensurate with the skills required for the position. As such, it will be comprised of a base salary and an annual performance-based incentive, which is determined upon individual and portfolio performance. The Company offers a comprehensive benefits package to include:

• Paid Time Off + Paid Holidays
• Paid Sick Time
• 401k + Employer Contribution
• Medical (H.S.A./HDHP option w/ Employer Contribution)
• Dental
• Vision
• Flexible Spending Accounts
• Group Term Life/AD&D
• Voluntary Life/AD&D
• Long-Term Disability
• Buy-Up Long-Term Disability
• Employee Assistance Program
• Fitness & Wellness Program
• Other Voluntary Plans

Depending on the role, other benefits such as commissions, an educational assistance program (tuition reimbursement), a referral program, and/or a car allowance may be applicable.