Real Estate Specialist

Job Summary

• The Real Estate Specialist reports to the Senior Director of Real Estate and will execute and deliver on the day-to-day Real Estate activities of the 360+ property portfolio in accordance with company objectives.

Duties and Responsibilities:

• Manage lease analysis and negotiation of business terms for various commercial, industrial real estate transactions
• Draft and send communication/notices to landlords and property managers
• Draft lease agreements and amendments for review
• Prepare contracts for execution and request Certificates of Insurance
• Manage property files and monitor projects to ensure lease extensions are secured prior to expiration of critical dates
• Work closely with Accounts Payable department to set up and maintain monthly recurring lease payment schedule, and request additional payments
• Resolve any discrepancies in requested payment amounts directly with landlords and property managers
• Manage lease administration database of entire real estate portfolio by building, maintaining, and updating the database.
• Prepare and manage monthly real estate reports on active leased/owned properties, generate established reports in timely manner
• Manage final walk-through process of properties with landlords and branch representatives to close out properties
• Resolve property repair and maintenance issues with landlord and branch operation under the guidance of the legal department
• Review and understand applicable zoning codes and design guidelines.
• Research and process zoning, occupancy, use permit applications
• Manage broker, landlord, and subtenant relationships
• Interact with brokers, contractors, legal counsel, risk management representatives, environmental consultants, and surveyors
• Identify and resolve problems while providing exceptional customer service
• Escalate matters to Real Estate Manager and/or Senior Director of Real Estate when needed to ensure timely project completion.
• General administrative support (reviewing and processing expense reports; meeting planning; travel arrangements; calendar maintenance; receiving, reviewing, and processing invoice payments and tracking)
• Faxing, photocopying, and filing
• Perform other duties and special projects as assigned

Education and Experience:

• Minimum of 2 to 4 years of experience in corporate real estate or property management role
• Experience supporting multiple groups or departments
• Proficient with computer software programs including MS Office suite (Word, Excel, Outlook, and PowerPoint)
• Strong work ethic
• Skill in effectively compiling, filing, retrieving, maintaining, researching, coordinating, and organizing information.
• Effective oral and written communication skills
• Strong attention to detail and organizational skills
• Ability to evaluate several possible actions and use discretion to make the appropriate decision on various real estate matters.
• Ability to prioritize and multi-task in a fast-paced environment
• Ability to analyze and solve work problems
• Customer service experience
• Skill in establishing and maintaining effective working relationships
• Experience assisting a fast-paced real estate department preferred

Physical Demands/Requirements:

• Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers
• Position is sedentary; must be able to remain in a stationary position for a majority of time
• Operates in an office environment and requires in-person presence
• Ability to maintain, in your possession at all times, required medications to address any known allergic reactions should they occur

Work Environment:

• Work is conducted in a professional office environment, with a collaborative and dynamic team setting and requires in-person presence
• Travel may be required

BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer.