Receiving Coordinator

Kforce's client in Rockville, MD seeking a detail-oriented Procurement Coordinator to support procurement operations, receiving activities, vendor communications, and inventory-related processes. This role works closely with Purchasing, Operations, Warehouse, Accounting, and Supply Chain teams to ensure timely delivery of materials, accurate documentation, and efficient resolution of purchasing and receiving issues. The ideal candidate has experience supporting procurement or supply chain operations, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Procurement & Receiving Support:

• Track open purchase orders and monitor expected deliveries
• Follow up with vendors regarding shipment delays, shortages, damaged goods, and delivery discrepancies
• Assist with purchase order reconciliation and receiving documentation
• Support invoice matching and resolution of receiving-related issues
• Maintain accurate procurement and receiving records
• Monitor order status and provide updates to stakeholders

Vendor & Internal Coordination:

• Serve as a point of contact for receiving and procurement-related inquiries
• Communicate shipment status, delivery updates, and supply issues to internal departments
• Coordinate returns, exchanges, credits, and corrective actions with suppliers
• Partner with Procurement, Operations, Warehouse, Finance, and Accounting teams to support business needs
• Assist with vendor communications and supplier relationship management

Compliance & Process Improvement:

• Ensure compliance with company purchasing, inventory, and receiving procedures
• Maintain accurate records to support internal and external audit requirements
• Support inventory accuracy initiatives and receiving process improvements
• Identify opportunities to improve efficiency, accuracy, and vendor performance
• Maintain an organized and compliant receiving environment

Requirements:

• High School diploma or equivalent required; Associate's degree in Supply Chain, Business, Logistics, or related field preferred
• 2+ years of experience in procurement support, receiving, inventory control, warehouse operations, supply chain administration, or related functions
• Experience working with ERP systems such as SAP, Oracle, NetSuite, PeopleSoft, or similar platforms
• Knowledge of purchasing, receiving, inventory management, and logistics processes
• Proficiency in Microsoft Excel, Outlook, and Microsoft Office applications
• Strong attention to detail and organizational skills.
• Excellent communication and customer service abilities
• Ability to manage multiple priorities and deadlines

Preferred Qualifications:

• Experience supporting procurement, purchasing, or supply chain teams
• Experience with invoice matching and vendor reconciliations
• Experience in manufacturing, distribution, logistics, retail, or operational environments
• Knowledge of inventory controls and audit requirements

Key Competencies:

• Procurement Support
• Purchase Orders
• Vendor Management
• Receiving Operations
• Inventory Control
• ERP Systems
• Invoice Matching
• Supply Chain Operations
• Communication Skills
• Problem Solving
• Process Improvement
• Attention to Detail