Reception Administrative Assistant

Top Financial Services firm located in NYC is seeking a an Administrative Receptionist to directly support their team. This role will provide administrative assistance with scheduling, calendar management, data analysis, and other routine administrative tasks.

Salary: 75-90K base plus bonus

MUST be fully vaccinated against COVID-19

Responsibilities:

• Answer phones and greet visitors
• Order lunches/breakfasts for meetings
• light coordinate and schedule appointments, conference room bookings, and meetings for management team and partners
• Make coffee, stock fridge, maintain supplies and food and beverages, run dishwasher
• Accounts payable, setting up wire transfers, liaising with clients
• Sort/distribute mail, process FedEx shipments
• Process and submit expense reports
• Greet visitors, answer phones, respond to general inquiries, etc.
• Coordinate domestic and international travel arrangements and itineraries for management team including ground transportation, flights, hotels, and reservations
• Prepare and distribute letters, reports, presentations, and other communications when requested
• Assist on additional ad-hoc projects when necessary

Requirements:

• Bachelors degree required
• Minimum of 3 years' experience in a related job function
• Excellent written and verbal communication skills
• Highly organized and able to prioritize multiple tasks in a fast-paced environment
• Professional demeanor with ability to exercise sound judgement with minimal supervision
• Experience with PeopleSoft Financials and Amex preferred
• Advanced proficiency in Microsoft Office Suite
• Must be fully vaccinated against COVID-19

San Jose