Urgently hiring in Topsham!Job Title: Administrative Assistant
Pay: $22.00 per hour
Hours: MondayFriday, 7:30 AM4:30 PM
Start Date: ASAP
Looking for a fulfilling role supporting a nurturing team? Join a dedicated organization providing therapy services to children as an Administrative Assistant in Topsham, ME, and play a vital part in making a difference every day.
As an Administrative Assistant, youll provide essential support to a small, busy team, ensuring smooth operations and excellent service for clients. Youll work closely with staff and healthcare professionals to coordinate schedules, handle administrative tasks, and manage communication.
What You'll Do
As an Administrative Assistant, you will be responsible for
- Managing client scheduling and appointments
- Scheduling and rescheduling client calls and visits
- Answering incoming phone calls; assist with AI phone system implementation
- Running and maintaining reports in Excel
- Setting up and sending referrals to physician offices
- Communicating with doctors' offices by phone and email
- Processing client copayments
- Assisting with general administrative duties as needed
What You'll Bring
The ideal candidate for this role will have
- Strong computer skills, particularly with Excel
- Excellent problem-solving abilities
- Comfortable working in a fast-paced environment
- Able to multitask and prioritize effectively
- Self-directed and able to work independently
- Strong communication and organizational skills
- Enjoys working around children
- Team-oriented and able to fit well within a small-office environment
- Reliable, adaptable, and comfortable learning new systems/processes
Why Join Us in Topsham?- Be part of a compassionate team supporting children's well-being
- Gain valuable administrative experience in a healthcare setting
- Enjoy a flexible temporary opportunity with potential for long-term placement
- Make a meaningful impact while developing your professional skills
Location & Schedule
This position is on-site in Topsham and offers a MondayFriday schedule from 7:30 AM to 4:30 PM.
Ready to Take the Next Step?
If youre ready to start a rewarding career as an Administrative Assistant in Topsham, apply today or contact our recruiting team to learn more. Dont wait, were hiring now!