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Receptionist / Administrative Assistant

HENGES INTERIORS

Earth City, MO

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JOB DETAILS
SKILLS
Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Computer Skills, Customer Support/Service, Data Entry, Detail Oriented, Equipment Maintenance/Repair, Fax Machines, High School Diploma, Interpersonal Skills, Inventory Management, Liens, Mail Processing, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multitasking, Organizational Skills, Presentation/Verbal Skills, Telephone Skills, Typing, Voice Mail
LOCATION
Earth City, MO
POSTED
Today
Job Title: Receptionist / Administrative Assistant
Reports To: Credit Manager and Accounting Manager
FLSA Status: Non-Exempt
Department: Accounting
Division: Corporate
Location:Earth City

Position Overview:

This position is benefit-eligible for employees who elect coverage and may work up to 30 hours per week based on business needs.

The minimum required schedule for this position is:
  • Tuesday - Thursday: 12:30 p.m. - 5:00 p.m.
  • Friday: 8:00 a.m. - 5:00 p.m.
Candidates must, at a minimum, be available to work the schedule listed above. Additional hours may be offered as needed.

Job Summary:
The Receptionist / Administrative Assistant serves as the first point of contact for the company, managing a multi-line phone system, greeting visitors, and ensuring smooth front desk operations. This role also provides administrative support to the Accounting department and assists with general office coordination and clerical tasks.

Key Responsibilities:

Reception / Front Desk Duties (Primary):
  • Answer incoming calls, determine purpose, and route to appropriate staff
  • Retrieve and forward voicemail messages
  • Maintain and update the employee phone extension list
  • Take and relay messages or transfer to voicemail when staff are unavailable
  • Provide general information to callers (e.g., address, directions)
  • Greet visitors and notify relevant staff of their arrival
Office & Administrative Support:
  • Receive, sort, and distribute mail and packages
  • Maintain the postage machine and manage outgoing mail
  • Order and maintain office supply inventory
  • Distribute incoming faxes and create/send basic documents and memos
  • Assist with scheduling, data entry, filing, and document organization
  • Support various departments with administrative tasks and special projects as needed
Accounting Support:
  • Assist with mailing Accounts Receivable statements
  • Help prepare daily deposits
  • Type lien waivers and related documents
  • Assist with Accounts Payable and Payroll check runs (e.g., stuffing envelopes)
  • Perform other clerical and administrative duties as assigned
Qualifications:
  • Education: High school diploma or GED required
  • Experience: Previous experience in receptionist, administrative assistant, or office support role preferred
Computer Skills:
  • Proficiency with Microsoft Word, Excel, and Outlook
Skills & Competencies:
  • Excellent customer service and interpersonal skills
  • Clear and professional verbal communication
  • Reliable, punctual, and dependable
  • Strong attention to detail and accuracy
  • Ability to handle confidential information
  • Highly organized with the ability to multitask
  • Flexible and adaptable to changing priorities
Benefits Eligibility:
This is a full-time position eligible for company benefits in accordance with plan guidelines, which may include medical, dental, vision, paid time off (PTO), and other applicable benefits.

Work Environment & Physical Demands:
  • Moderate noise office environment
  • Must be able to sit for extended periods
  • Regularly use hands for typing and handling documents
  • Occasionally lift or move up to 10 pounds


Supervisory Responsibilities: None

Certificates/Licenses: Not required

About the Company

H

HENGES INTERIORS

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