Accounting, Accounts Payable, Accounts Receivable, Administrative Skills, Business Operations, Business Support, Computer Skills, Customer Support/Service, Data Entry, Detail Oriented, Equipment Maintenance/Repair, Fax Machines, High School Diploma, Interpersonal Skills, Inventory Management, Liens, Mail Processing, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Presentation/Verbal Skills, Telephone Skills, Typing, Voice Mail
Receptionist / Administrative Assistant
This is a full-time, benefit-eligible Receptionist / Administrative Assistant position. The schedule is typically Monday through Friday, 8:00 a.m. – 5:00 p.m., with flexibility to adjust hours as needed to support business operations.
TheReceptionist / Administrative Assistant serves as the first point of contact for the company, managing a multi-line phone system, greeting visitors, and ensuring smooth front desk operations. This role also provides administrative support to the Accounting department and assists with general office coordination and clerical tasks.
Reception / Front Desk Duties (Primary):
- Answer incoming calls, determine purpose, and route to appropriate staff
- Retrieve and forward voicemail messages
- Maintain and update the employee phone extension list
- Take and relay messages or transfer to voicemail when staff are unavailable
- Provide general information to callers (e.g., address, directions)
- Greet visitors and notify relevant staff of their arrival
Office & Administrative Support:
- Receive, sort, and distribute mail and packages
- Maintain the postage machine and manage outgoing mail
- Order and maintain office supply inventory
- Distribute incoming faxes and create/send basic documents and memos
- Assist with scheduling, data entry, filing, and document organization
- Support various departments with administrative tasks and special projects as needed
Accounting Support:
- Assist with mailing Accounts Receivable statements
- Help prepare daily deposits
- Type lien waivers and related documents
- Assist with Accounts Payable and Payroll check runs (e.g., stuffing envelopes)
- Perform other clerical and administrative duties as assigned
Qualifications:
- Education: High school diploma or GED required
- Experience: Previous experience in receptionist, administrative assistant, or office support role preferred
Computer Skills:
- Proficiency with Microsoft Word, Excel, and Outlook
Skills & Competencies:
- Excellent customer service and interpersonal skills
- Clear and professional verbal communication
- Reliable, punctual, and dependable
- Strong attention to detail and accuracy
- Ability to handle confidential information
- Highly organized with the ability to multitask
- Flexible and adaptable to changing priorities
This is a full-time position eligible for company benefits in accordance with plan guidelines, which may include medical, dental, vision, paid time off (PTO), and other applicable benefits.
Work Environment & Physical Demands:
- Moderate noise office environment
- Must be able to sit for extended periods
- Regularly use hands for typing and handling documents
- Occasionally lift or move up to 10 pounds
Supervisory Responsibilities: None
Certificates/Licenses: Not required