Receptionist / Administrative Assistant

Front Desk & Communication

· Answer and direct incoming phone calls in a professional and courteous manner

· Greet visitors and serve as the primary point of contact for the office

· Ensure a positive and professional first impression at all times

Office Operations & Employee Engagement

· Maintain cleanliness and organization of common areas, including kitchen, conference rooms, and shared spaces

· Load/unload dishwasher and ensure office areas remain presentable

· Manage office and kitchen supplies, including ordering and restocking as needed

· Coordinate office lunches, meetings, and refreshments as requested

· Assist with planning and coordinating company events, employee appreciation activities, and other office functions

Mail & Package Handling

· Retrieve and distribute incoming mail and packages, including package deliveries

· Coordinate outgoing mail, including certified mail and packages

· Maintain organization of mailbox areas and ensure proper distribution of correspondence

Administrative Support

· Assist with document management, including scanning, uploading, and filing invoices and records

· Support rental verification documentation and other administrative processes

· Prepare and distribute correspondence, including resident welcome letters

· Prepare and distribute employee recognition correspondence, including birthday cards, work anniversary cards, and congratulations or sympathy cards, as appropriate

· Audit and track the receipt of weekly reports, including property inspections and deposit accounting inspections, ensuring timely submission and follow-up on outstanding items

Financial & Document Coordination

· Assist with processing invoices and ensuring proper documentation is uploaded for accounts payable

· Support administrative tracking related to mortgages, checks, and internal records

General Office Support

· Run occasional errands as needed to support office operations

· Coordinate courier services when required

· Provide support to team members and assist with additional administrative tasks as needed