Receptionist/Administrative Assistant

Licking Heights Local School District

Pataskala, OH

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JOB DETAILS

SKILLS

Administrative Skills, Best Practices, Board of Education, Calendar Management, Communication Skills, Contract Management, Copying Machines, Customer Acquisition, Customer Support/Service, Fax Machines, Google Apps, Human Resources, Kindergarten, Mentoring, Microsoft Office, Microsoft PowerPoint, Office Equipment, Policy Development, Presentation/Verbal Skills, Procedure Development, Record Keeping, Registrar, School Buildings, Spreadsheets, Staff Training, Strategic Planning, Team Player, Telephone Skills, Testing, Time Management, Writing Skills

LOCATION

Pataskala, OH

POSTED

3 days ago

LICKING HEIGHTS BOARD OF EDUCATION

Administrative Assistant/Receptionist, District Office

How To Apply:
You must complete the entire online application to be considered for a position.

Providing a resume, and additional attachments are optional. Please also provide complete reference information for each reference including name, address, phone and email address.

Licking Heights does place an emphasis on accepting a diverse pool of candidates reflecting the school district's student population.

Nondiscrimination andEqual Opportunity Employment Opportunity: The Licking Heights Local School District Board of Education does not discriminate on the basis of race, color, religion, national origin, sex, disability, Genetic Information Nondiscrimination Act (GINA), military status, ancestry, or age in its programs and activities, including employment opportunities.

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INTRODUCTION:
At Licking Heights Local Schools, our commitment to student success drives everything we do. We believe in providing equitable, personalized learning experiences focused on building character skills and achieving academic excellence. Our comprehensive framework, addressing milestones from kindergarten readiness to college and career competencies, ensures that every student thrives academically, socially, and emotionally. We are dedicated to creating a positive school culture where students can explore their talents through extracurricular activities, fostering well-rounded and socially responsible citizens.
To be successful at Licking Heights Local Schools, staff members must embody a range of skills, including:
Passion for education and student well-being
Effective mentoring and guidance for students
Strong communication and collaboration skills
Continuous learning and professional development
Forward-thinking planning and strategic decision-making
Openness to two-way communication and community engagement
We are dedicated to supporting our staff through comprehensive induction, providing ongoing professional development aligned with our district's vision, and creating a safe and empowering school environment where every individual can flourish. Join us in our mission to provide an exceptional education experience that prepares students for success in school, career, and life.

RESPONSIBLE TO: ASSISTANT SUPERINTENDENT/SUPERINTENDENT/DIRECTOR OF HUMAN RESOURCES

JOB GOAL: To assure the smooth operation of the District Office so the maximum positive impact on the education of children can be realized.

QUALIFICATIONS:
High school diploma or general education degree (GED)
One to two years related experience preferred
Successful completion of a test of basic secretarial skills
Ability to operate general office equipment, including, but not limited to, phones, faxes, copiers, and computer equipment
Extreme confidentiality due to the sensitive nature of the position (e.g., personnel issues and finances, family personal and financial matters)
Dependable
Detail oriented
Demonstrated strong organizational and problem solving skills
Demonstrated effective time management skills
Demonstrated ability to work effectively with others
Self-motivated with the ability to work with little direction
Required to lift, carry, push and pull various supplies and/or equipment up to a maximum of 50 pounds
Demonstrated proficiency in written and oral communication skills, as well as active listening skills
Such alternatives to the above qualifications as the Superintendent and/or Board Of Education may find appropriate

PERFORMANCE RESPONSIBILITIES:
Receive and route all incoming calls, meet and assist staff/visitors, both in a professional and friendly manner.
Support the District Registrar with new enrollments, for all school buildings in an effective and efficient manner including the verification of all paperwork.
Assist with the collection of sensitive materials relating to employment.
Maintain confidentiality of correspondence, communications, conversations, and student/staff information.
Professionally handle District Office correspondence and communication. This includes the ability to effectively use the Microsoft Office Suite and Google Docs to write letters, build spreadsheets, design a PowerPoint, and complete other forms of written communication.
Demonstrate knowledge of or the ability to learn computer programs to support the district.
Interact with district families in a professional manner by using best practices in customer service and support.
Remain solutions-oriented when answering calls and attending to visitors.
File, collate, and copy materials for District Office purposes and record keeping. Assist staff in proper operation when necessary.
Support student and staff interns and cross-trained staff as they support the enrollment process.
Manage daily and seasonal workloads in an efficient manner, in compliance with established policies or procedures, with limited assistance from the supervisor/superintendent's office.
Assist administration in emergency situations as needed and maintain essential confidentiality.
Attend all meetings and in-services that affect the District Office secretary as approved by the superintendent or supervisor.
Maintain the district FOB system in collaboration with the IT department.
Assist the HR Department and other departments with technical work such as fingerprinting, contract management, calendar management, and other duties as assigned.
Perform other such duties as may be directed by the superintendent or supervisor.

WORK ENVIRONMENT CHARACTERISTIC CONDITIONS:

The work environment characteristics, described here, are not listed in order of importance, and are representative of those an employee encounters while completing the duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the responsibilities. The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.

Frequent work that may extend beyond the normal workday
Occasional exposure to blood, bodily fluids and tissue
Occasional operation of a vehicle under inclement weather conditions
Occasional interaction among unruly children/adults
Many situations that require repetitive hand motion, e.g., computer keyboard, typing and writing
Consistent requirements to sit, stand, walk, hear, see, read and speak, reach, stretch with hands and arms, crouch, kneel and climb and stoop
Frequent interruption of duties by students, visitors, staff, and telephones

EVALUATION: Performance of these responsibilities will be evaluated by the Superintendent or Director of Human Resources.

About the Company

Licking Heights Local School District

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