Administrative Skills, Calendar Management, Communication Skills, Conference Management, Cross-Functional, Customer Experience, Customer Relations, Customer Support/Service, Detail Oriented, Finance, Food and Beverage Industry, HVAC, Interpersonal Skills, Logistics, Manufacturing, Marketing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Network Operations Center, Organizational Skills, Sales Operations, Team Player, Telephone Skills, Time Management
Front Desk Receptionist/Administrative Assistant
Location: Woodruff, SC (Onsite – Airsys HQ) Department: Administration / Operations
Position Overview
Airsys is seeking a professional, personable, and highly organized Front Desk Receptionist / Administrative Assistant toserve as the first point of contact at our new U.S. headquarters. This role plays a key part in creating a welcoming, polished experience for customers, partners, and visitors while also supporting cross-functional administrative needs across the organization.
This is a full-time, onsite role requiring strong communication skills, attention to detail, and the ability to multitask in a fast-paced, growing environment.
Key Responsibilities
- Greet and welcome all visitors, customers, and partners in a professional and friendly manner
- Serve as the "face of Airsys" by delivering a high-quality, brand-aligned first impression
- Coordinate visitor check-in, badging, and meeting logistics
- Maintain a clean, organized, and presentable front office and lobby area
- Support marketing initiatives by assisting with showroom readiness, materials, and customer visits
- Provide administrative support across departments (HR, Sales, Operations, Finance, etc.) as needed
- Assist with scheduling meetings, coordinating conference rooms, and managing calendars
- Keep food/beverages stocked as needed
- Help manage office supplies, vendor coordination, and general office operations
- Assist with internal events, meetings, and company functions
- Answer and route incoming calls and emails appropriately
- Coordinate internal communications and ensure timely follow-up on requests
- Serve as a liaison between departments for administrative needs
Qualifications
- 2+ years of experience in a receptionist, administrative, or customer-facing role
- Strong interpersonal and communication skills with a professional demeanor
- Highly organized with strong attention to detail and multitasking ability
- Proficient in Microsoft Office (Outlook, Word, Excel, Teams)
- Ability to work independently and support multiple teams simultaneously
- Positive, proactive attitude with a customer-service mindset
Preferred:
- Experience in a corporate, manufacturing, or technical environment
- Exposure to supporting marketing or customer-facing events/visits
Work Environment
- Full-time, onsite position based at Airsys HQ in Woodruff, SC
- Collaborative, fast-paced environment supporting a growing organization
Compensation & Benefits
Airsys offers a competitive compensation package including:
- Medical, Dental, and Vision Insurance
- 401(k) with company match
- Paid Time Off (PTO) and holidays
- Additional company benefits and growth opportunities
Why Join Airsys?
Join a rapidly growing organization at the forefront of data center cooling and advanced HVAC technologies. This role offers the opportunity to be a key part of building the culture and experience at our new U.S. headquarters.
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AIRSYS Cooling Technologies