Receptionist Administrative Coordinator

Pay: $18/hr | Schedule: Monday–Friday, 8:00am–5:00pm

About the Role

This is more than a front desk position. As our Receptionist and Administrative Coordinator, you'll be the first face visitors, employees, vendors, and contractors see. You'll also keep the office running behind the scenes: purchasing and orders in SAP, meeting coordination, travel, records, and new hire onboarding. If you have solid administrative experience, enjoy variety, and take pride in keeping things organized and welcoming, we'd like to hear from you.

What You'll Do

• Greet and check in visitors and customers, direct them to their meetings, and keep visitor logs and badges up to date.
• Answer phones and respond to inquiries from employees, vendors, and contractors, resolving issues directly or escalating to the right department.
• Draft, type, and proofread letters, internal correspondence, and other documents, including writing responses on your own.
• Create and place orders in SAP shopping carts, process routine purchase orders and P-card purchases, receive orders in the system, and compile expenses.
• Maintain office supply, coffee, and refreshment inventory for facilities and department heads.
• Coordinate meetings, conference room bookings, A/V equipment, catering, off-site events, and PPE issuance.
• Arrange travel schedules and reservations.
• Maintain department records and logs, including daily task logs, visitor logs, and HSE data logs.
• Support facilities with waste pickups and deliveries.
• Serve as on-site new hire coordinator, connecting HR and facilities so new employees have a smooth first day.
• Handle confidential information with discretion, and help train and support other team members.

What We're Looking For

• 3+ years of administrative, office coordination, or executive support experience.
• High school diploma or equivalent required. A college degree in business administration, HR, accounting, or a related field is a plus.
• SAP experience is strongly preferred, especially shopping carts, purchase orders, or receiving.
• Strong skills in Microsoft Office: Outlook, Teams, Excel, and PowerPoint.
• Excellent written and verbal communication.
• A customer-service mindset and professional presence.
• Strong organization and attention to detail, with the ability to manage multiple priorities.
• Tact and discretion with sensitive or confidential matters.