Receptionist & Administrative Support

Key Responsibilities

• Coordinate the daily distribution and processing of incoming and outgoing mail and courier deliveries.
• Manage weekly office supply orders and maintain appropriate inventory levels for corporate office needs.
• Provide general office administration support, including meeting room coordination, catering arrangements, and event logistics.
• Coordinate corporate travel arrangements, including flights, hotel accommodations, and vehicle rentals.
• Process and track corporate expenses in accordance with established company policies and procedures.
• Support corporate departments, including Human Resources, Procurement, Compliance, and other business functions, with administrative and project-related tasks as required.
• Assist with maintaining office records, filing systems, and administrative documentation.
• Support special projects and continuous improvement initiatives as assigned.
• Perform other related duties and responsibilities as required.

Qualifications & Experience

• Post-secondary education in Business Administration, Office Administration, or a related field is considered an asset.
• Previous experience in an administrative, office coordination, or customer service role.
• Experience coordinating travel arrangements, meetings, and office operations is preferred.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to effectively manage multiple priorities in a fast-paced, deadline-driven environment.
• Strong computer literacy and aptitude for learning new systems and processes.
• Professional, approachable, and customer-service-oriented mindset.
• Strong interpersonal skills with the ability to build positive working relationships across all levels of the organization.
• Demonstrated initiative, reliability, and a high level of motivation and energy.
• Ability to work independently while also contributing as a collaborative team member.

What Success Looks Like

• Maintains a well-organized and efficient office environment.
• Delivers responsive and professional support to internal stakeholders.
• Ensures travel, meetings, and administrative processes are executed accurately and efficiently.
• Demonstrates flexibility and adaptability while supporting multiple departments and priorities.
• Contributes positively to the overall employee and visitor experience within the corporate office.