Receptionist - Administrative Support

Description

Objective

The receptionist is responsible for answering the main switchboard and forwarding calls to the appropriate person as well as paging that person if they are not available at their workstation. Greets customers as they come in.  Receptionist sorts all mail and puts it in the appropriate mail folder for delivery.

Responsibilities:

• Switchboard: Answer incoming calls and forward them to the correct department or person
• Mail: open and sort all mail; sending it to correct mail folders for delivery
• Filing: put invoices in numeric and alphabetical order
• Make sure all memos and job postings get sent to the correct person for posting
• Enter time cards/payroll for the entire branch
• Complete the Send it Back Report for HEQ and TES shops on Mondays
• Code all outside and monthly vendors invoices
• Scan and attach invoices and other documents to service work orders and part documents
• Enter daily bin counts when help in the warehouse is required
• Maintain the cash drawer
• Fill in for the administrative assistant when needed
• Order and maintain the novelty inventory and accounts
• Help with special projects

Qualifications:

• Knowledge, skills and abilities typically acquired through a high school education
• Ability to answer phones and learn to operate a switchboard
• Knowledge using a PC with experience using Microsoft Office
• Ability to run Cat Access and credit card transactions
• Knowledge on the cash drawer system Unify Three
• At least 2 years experience of time keeping experience
• Must have a pleasant voice and attitude and answer phones with courtesy

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands.

All MacAllister Machinery companies are an Equal Employment Opportunity Employer, including Disabled and Veteran applicants.