Receptionist and Legal Secretary - Palm Beach Gardens, FL

Receptionist And Legal Secretary

Diverse role combining client service and legal support. Onsite in Palm Beach Gardens, Florida.

About Our Client

Our client is a well-established professional services organization operating within the legal industry. They are known for delivering high-quality client service and fostering a collaborative, professional workplace where attention to detail, confidentiality, and client care are highly valued.

Job Description

• Serve as the first point of contact for clients, visitors, and incoming telephone calls.
• Coordinate meeting room logistics, visitor preparation, and office events.
• Manage incoming and outgoing mail, courier services, and document distribution.
• Maintain electronic and physical file systems and records.
• Prepare, format, proofread, and transcribe legal correspondence and client documents.
• Draft routine estate planning documents, including powers of attorney, advance directives, and authorization forms.
• Schedule meetings and assist with client communications and signing appointments.
• Support attorneys and paralegals with administrative and legal tasks.
• Participate in monthly billing activities and other office administration functions.
• Manage office supplies, common areas, and day-to-day office operations.
• Complete special projects and administrative assignments as required.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

• High School Diploma or GED required; Business Administration degree preferred.
• Previous experience within a legal, trust and estates, or professional services environment is advantageous.
• Strong proficiency with Microsoft Office and legal practice management software.
• Excellent verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professional, client-focused approach with strong interpersonal skills.
• High level of discretion and commitment to maintaining confidentiality.
• Self-motivated with the ability to work independently and take initiative.

What's On Offer

• Salary of $55,000 - $65,000, depending on experience.
• Competitive benefits package.
• 25 days of paid time off annually.
• Overtime eligibility in a non-exempt position.
• Standard 40-hour work week.
• Opportunity to develop legal administration and client service skills within a respected professional environment.
• Collaborative and supportive team culture with exposure to a broad range of administrative and legal responsibilities.

Interested? Apply today.