Receptionist

The Office of the Vice Provost for Faculty Affairs is seeking a proactive, detail-oriented, and service-oriented Receptionist to serve as the first point of contact for Faculty Affairs and Academic Resource Management. Responsibilities of the position include greeting and assisting visitors, providing support to the executive assistant, and providing backup coverage for the main office telephone line. The Receptionist will also be responsible for managing and distributing incoming mail and deliveries, scheduling and maintaining conference rooms and the Faculty Affairs library, assisting with meeting and program planning, monitoring and ordering office supplies, and providing general administrative support.

The ideal candidate demonstrates the ability to interact professionally and respectfully with a variety of individuals while fostering a welcoming environment. This position should be proficient in using various software applications commonly used in higher education setting including, but not limited to, Microsoft Office suite of products (Word, Excel, PowerPoint), SharePoint, and Qualtrics. Strong communication, attention to detail and accuracy, exceptional customer service, and a commitment to providing high-quality administrative support are essential to success in this role.

Experience communicating professionally with individuals in person, by phone, or electronically
Experience providing customer service in a professional, educational, retail, hospitality, or similar environment
Knowledge of Microsoft Office applications (Exchange, Word, Excel, PowerPoint, SharePoint)
Experience working with a broad variety of stakeholders, including but not limited to students, staff, faculty, administrators, and members of the public
Demonstrated ability to maintain confidentiality and exercise sound judgment

Experience providing receptionist, front desk, or administrative support
Prior administrative experience in higher education
Experience coordinating meetings or events
Knowledge and familiarity with university policies and procedures

2

Non-Exempt: Eligible for overtime

Regular

$18-$20/Hr

30

August 26, 2026

The successful candidate will be required to have a criminal conviction check.

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance.  These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.