Receptionist

PLAIN LOCAL SCHOOLS

JOB DESCRIPTION

DUPLICATING / RECEPTIONIST / SECRETARY

QUALIFICATIONS:

• High School diploma or equivalent
• Experience as a secretary and/or receptionist or willingness to train
• High level of computer skills and software experience
• Proficiency in standard business software, including:

Microsoft Office, Word, Excel, PowerPoint and Google Applications.

• Basic graphic design (AI, InDesign, Photoshop) not required but a plus.
• Website management experience (and CMS platforms) not

required but a plus.

• Strong attention to detail in both visual and written form

with exceptional proofreading skills.

• Such alternatives to the above as the Board may find necessary

EMPLOYMENT TERMS:

• Salary and work year to be established by the Board

REPORTS TO:

• Business Manager and Communications Coordinator

JOB GOAL:

• Act as a confidential employee who provides central

office administrators a high level of support, clerical and otherwise

EVALUATION:

• Performance of this job will be evaluated in accordance

with the Board's policy on Evaluation of Classified Personnel

PERFORMANCE

RESPONSIBILITIES:

• Operate a computer, typewriter, calculator, copier, fax machine,

and all other types of office equipment at a high level of competency

• Understand capabilities of telephone / communications

operating system

• Receive, direct and relay telephone messages and fax messages
• Distribute and direct employment postings to the

appropriate office

• Direct all complaints, problems, or compliments in a discreet

manner to the appropriate personnel

• Serve as receptionist to all who enter the Administrative

Offices by greeting them in a friendly manner

• Daily sort and distribute mail and courier run materials from schools
• Responsible for mail & other deliveries, both receipt

(sorting & distribution) and disbursement, making sure

necessary supplies are on hand

• Type, run and/or distribute materials needing to be sent

out to the schools

• Work with the Business Office to make sure all office equipment

is repaired as the need arises

• Coordinate/process special projects as assigned by the

Coordinator of Communications, Superintendent, Business Manager,

Ass't Superintendent, and Treasurer

• Order and maintain inventory of supplies for building and office use
• Update district calendar and keep a record of meeting

room reservations

• Take responsibility for bulletin boards and official postings

in the office

• Take responsibility for the appearance of the office maintaining

a clean and welcoming environment

• Comply with all Plain Local Board of Education policies

and procedures

• Perform other duties as directed