Receptionist

Summary:

• Location: Dallas, TX
• Duration: 6 months to 1 year
• Work Mode: Onsite
• Work Schedule: Monday - Friday, 8 am to 5 pm

Responsibilities:

• Welcome visitors with a professional and warm demeanor, manage the sign-in process, and direct guests to the appropriate team member or meeting room.
• Answer, screen, and forward incoming phone calls; answer general email inquiries; and take accurate messages when staff members are unavailable.
• Assist with filing, photocopying, scanning, data entry, and drafting basic correspondence or documents as needed.
• Maintain a clean, tidy, and welcoming reception area, lobby, and shared conference rooms.
• Receive, sort, and distribute daily mail, packages, and deliveries; prepare outgoing mail and courier shipments.
• Help schedule meetings, manage conference room bookings, and assist with appointments or travel arrangements as requested.
• Monitor office and kitchen supply levels, track inventory, and place orders to keep essential items stocked.

Requirements:

• Highly organized and able to follow through on tasks in order to meet varied deadlines and work with minimal supervision.
• Strong customer service mindset with an affinity for a follow-up/follow-through professional style and proactive communicator.
• Skilled at coordination and collaboration with the ability to adeptly work and navigate within a complex organization.
• Able to manage multiple priorities and demands.
• Must be professional, polished with a strong record of reliability and strong work ethic.
• Proficient and efficient in developing professional memos and letters (Google Doc, etc.) and ability to create basic Google Sheets documents.
• Experience with data entry and maintenance of document control system or similar system is a plus.
• Able to demonstrate learning agility in a rapidly-changing environment in which continuous improvement is expected.
• Ability to manage call and visitor traffic with patience and positive attitude, and become known as a resource to associates.
• Adheres to company safety programs, OSHA, and all related rules, regulations, and procedures applicable to this position's responsibilities.

Preferred Skills:

• High School Diploma.
• Minimum 2 years experience in a corporate administrative setting supporting a broad array of stakeholders.
• Proficient in Google & Microsoft Platforms.
• Ability to articulate well both written and verbally.
• Basic math skills.