Receptionist

Receptionist

Location: Onsite
Address: Dallas, TX 75243
Pay Rate: $20.00/hour
Assignment Length: 6 Months to 1 Year
Schedule: Monday-Friday, 8:00 AM to 5:00 PM

Position Summary

We are seeking a professional, dependable, and customer-focused Receptionist to serve as the first point of contact for visitors, employees, and business partners. This role requires exceptional communication skills, strong organizational abilities, and a proactive approach to supporting daily office operations. The ideal candidate will thrive in a fast-paced corporate environment, manage multiple priorities effectively, and maintain a welcoming and professional atmosphere.

Key Responsibilities

Front Desk & Visitor Management

• Greet visitors, clients, and employees with a professional and welcoming demeanor.
• Manage visitor sign-in procedures and direct guests to the appropriate personnel or meeting rooms.
• Maintain a positive first impression of the organization.

Communication Management

• Answer, screen, and direct incoming phone calls.
• Respond to general email inquiries and route communications appropriately.
• Take and relay accurate messages in a timely manner.

Administrative Support

• Provide general administrative assistance, including filing, scanning, photocopying, and data entry.
• Prepare and distribute basic correspondence, memos, and documents.
• Support departmental projects and administrative tasks as assigned.

Office Coordination

• Maintain a clean, organized, and welcoming reception area, lobby, and conference rooms.
• Assist with meeting preparation and room setup as needed.

Mail & Shipping Services

• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Coordinate outgoing mail and courier shipments.

Scheduling & Logistics

• Assist with scheduling meetings and managing conference room reservations.
• Support appointment coordination and travel arrangements as requested.

Inventory & Supply Management

• Monitor office and kitchen supply inventory levels.
• Order and replenish supplies to ensure business needs are met.

Qualifications

• Minimum of 2 years of experience in a corporate administrative or reception environment.
• High School Diploma or equivalent required.
• Strong customer service mindset with a proactive and professional approach.
• Highly organized with the ability to manage multiple priorities and meet deadlines with minimal supervision.
• Excellent follow-up and communication skills, both written and verbal.
• Demonstrated ability to work collaboratively across departments in a complex organization.
• Professional appearance, dependable attendance, and a strong work ethic.
• Ability to remain patient, positive, and resourceful while managing visitor and call traffic.
• Adaptable and able to learn quickly in a continuously evolving environment.

Technical Skills

• Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar).
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Experience with data entry and document management systems is preferred.
• Ability to create professional correspondence and basic spreadsheet reports.

Additional Requirements

• Strong written and verbal communication skills.
• Basic mathematical skills.
• Commitment to workplace safety and compliance with company policies, OSHA regulations, and applicable safety standards.
• No travel required.
• No certifications or special licenses required.

Why Join Us?

This is an excellent opportunity for an organized and customer-focused professional seeking a long-term assignment in a collaborative corporate environment. You'll play a key role in supporting office operations and creating a positive experience for employees, visitors, and business partners.