Receptionist / Document Control
Pay:$20.00$22.00 per hour(Based on Experience)
Location:Tulsa, OK
Shift:MondayFriday | 8:00 AM 5:00 PM
Job Type:Temp-to-Hire
Job Order #:139276
Position Overview
Stand-By Personnel is seeking a professional and highly organized Receptionist / Document Control professional to support front-office and administrative operations for a Tulsa company. This position serves as the first point of contact for visitors, customers, and callers while also handling document control, reporting, data entry, customer portals, and administrative support across multiple departments.
The ideal candidate combines excellent customer service with strong organizational and computer skills. This role requires someone who can professionally manage front-desk responsibilities while maintaining accurate documentation and balancing multiple administrative priorities.
Required Experience & Skills
Previous receptionist, administrative, clerical, or document control experience preferred
Strong customer service and interpersonal skills
Excellent verbal and written communication abilities
Strong attention to detail and document accuracy
Excellent organizational and time-management skills
Ability to multitask and prioritize responsibilities effectively
Proficiency with Microsoft Office applications
Strong computer and data-entry skills
Ability to learn company software and customer portal systems
Professional demeanor and positive attitude
Ability to communicate effectively with customers, visitors, management, and internal departments
Front Office Responsibilities
Answer and route incoming telephone calls professionally
Monitor gate communications and assist with visitor access
Greet customers, vendors, visitors, and other guests
Maintain accurate visitor logs and front-office records
Respond to general inquiries and direct individuals to appropriate personnel
Maintain a professional and organized reception area
Provide courteous and responsive customer service
Communicate effectively with internal departments regarding visitor and customer needs
Document Control Responsibilities
Send and receive customer documents through online portals, Dropbox, and email
Maintain customer portal access and documentation requirements
Complete customer-required forms and supporting documentation
Track and update documentation within company systems
Create and maintain organized filing systems
Maintain document traceability records
Distribute drawings and technical documentation electronically and in hard copy
Monitor documentation for completeness and accuracy
Communicate with customers and internal departments regarding documentation and project requirements
Maintain accurate electronic and physical records
Administrative & Reporting Responsibilities
Enter customer inquiry information into the quote system
Create inquiry files and distribute information to the Estimating department
Perform accurate data entry and maintain company records
Prepare, print, distribute, and email weekly and monthly sales reports
Create, organize, and maintain sales files
Maintain Tube Reduction spreadsheets
Assist with executive projects and special assignments
Prepare and organize documentation for internal departments
Support additional office and administrative responsibilities as assigned
Preferred Qualifications
Previous document control experience
Manufacturing, engineering, fabrication, or industrial office experience
Receptionist or front-office administrative experience
Experience working with customer portals and electronic document systems
Experience managing technical drawings or project documentation
Microsoft Excel experience
Reporting and spreadsheet maintenance experience
Experience supporting Estimating, Sales, Engineering, or Management teams
Strong electronic and hard-copy filing experience
Key Strengths for Success
Customer service
Document organization and traceability
Data-entry accuracy
Professional phone etiquette
Microsoft Office proficiency
Multitasking and prioritization
Written and verbal communication
Attention to detail
Customer portal management
Filing and record keeping
Dependability and professionalism
Work Environment
Professional front-office environment
Primarily sedentary position with frequent computer use and data entry
Regular telephone, email, and customer portal communication
Frequent interaction with customers, visitors, vendors, management, and internal departments
Combination of reception, document control, reporting, and administrative responsibilities
Detail-focused environment requiring accurate handling of customer and company documentation
Why You'll Want This Opportunity
Competitive pay of $20.00$22.00/hour, based on experience
Stable MondayFriday, 8:00 AM5:00 PM schedule
Long-term temp-to-hire opportunity
Combination of front-office and specialized document control responsibilities
Opportunity to build experience with customer portals and technical documentation
Work directly with Estimating, Sales, Management, customers, and other departments
Utilize and expand Microsoft Office, reporting, data-entry, and document-management skills
Excellent opportunity for continued growth in Document Control, Administration, Project Coordination, or Office Management
Ready to Apply?
Apply today for immediate consideration or call/text 918-582-0522 for more information.
You can also apply in person at:
Stand-By Personnel Tulsa Skilled Division
1531 E. 2nd St.
Tulsa, OK 74120
MondayFriday | 8 AM 4 PM