Receptionist/Document Manager

Job description

We are currently looking for a bright, energetic team member for a fast-paced office. We are seeking a full-time Receptionist/Document Manager who will perform general office duties for our company.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Managing front desk
• Answer incoming calls
• Greeting and maintaining customer relationship
• Payment processing
• Generating daily/weekly/monthly invoices and reports
• Managing incoming messages and scheduling appointments
• Collecting and scanning client's documents
• Organizing electronic filing
• Organizing and maintaining paper files and filing system
• Working with confidential documents
• Controlling document flow
• Duties may also include data entry, reconciliations, creating/maintaining Microsoft Excel spreadsheets

WORK ENVIRONMENT & PHYSICAL ABILITIES:

• Requires frequent sitting for prolonged periods of time in an office setting.
• Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, scanner, telephone, calculator and other office equipment.
• Ability to communicate by providing verbal feedback. Rule of three P's apply - Professional, Positive, and Pleasant.
• Ability to receive and analyze data and input into the computer.

REQUIRED EDUCATION, EXPERIENCE, KNOWLEDGE & SKILLS:

• Bachelor’s degree
• Proficient in Microsoft Word, Excel, and Outlook
• Basic accounting and QuickBooks knowledge are a plus
• Able to type 50-65 wpm
• Organized and Clean
• Can do attitude is a huge plus
• Team player
• Ability to successfully pass a General Abilities Assessment and Post-offer background check, physical and drug screening.

We are affirmative action, equal opportunity employer. We do not discriminate against applicants or employees based on age, race, sex, color, religion, veteran status, genetic information, national origin, disability or any other status protected by state or local law. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

Job Type: Full-time