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Receptionist / Events Coordinator

Lippes Mathias LLP

Buffalo, NY

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JOB DETAILS
SALARY
$55,000–$65,000 Per Year
SKILLS
Accidental Death and Dismemberment (AD&D), Administrative Skills, Audiovisual, Beverages, Business Law, Business Practices, Calendar Management, Catering Services, Communication Skills, Conference Management, Customer Support/Service, Detail Oriented, Establish Priorities, Event Management, Follow Through, Food Services, Food and Beverage Industry, Identify Issues, Insurance, Interpersonal Skills, Leadership, Legal, Logistics, Marketing, Microsoft Office, Multitasking, Operational Support, Organizational Skills, Problem Solving Skills, Team Player, Technical Presentation, Technical Support, Travel Planning
LOCATION
Buffalo, NY
POSTED
Today

Are you looking for:

  • A firm where your work is substantive, your contributions are valued, and your growth is supported?
  • A stable, people-focused workplace with long-tenured colleagues, accessible leadership, and a year-end bonus opportunity?
  • Strong benefitsfrom day one and a culture that respects your life outside the office?
Let Us Introduce Ourselves

Lippes Mathias is one of the nation's 200 largest law firms, with 400 professionals across 17 offices nationwide, including 230 attorneys. We've built a full-service business law practice with a national footprint and deep roots in each community we serve by investing in people who want to grow alongside the firm.

Joining our team means stepping into a culture that prioritizes accessible leadership, meaningful growth opportunities, and a work environment that respects your life outside the office. Support for our employees is something we take very seriously. In fact, "supportive" was the top word our employees used to describe our work environment on a recent anonymous survey.

We recognize that our firm would grind to a halt without the steadfast work of professionals like you, and that's why we've made it our commitment to cultivate and maintain an environment where you feel seen and supported. You'll work as a member of a team, not just for one.

If you're considering a move and wondering whether it's worth it, we'd like to make the case that it is. If you've been looking for a firm where the quality of the culture is surpassed only by the quality of the work, you may have found it.

Why You'll Love Working Here

We offer competitive pay, a year-end bonus opportunity, and a comprehensive benefits package that includes:
  • Medical, dental & vision, beginning your first month
  • Immediate eligibility for 401(k) and profit-sharing plan
  • Paid parental leave
  • Long-term disability (firm-paid)
  • Life/AD&D insurance
For roles at our downtown locations, firm-arranged parking is available. We also keep the break room stocked with complimentary snacks and beverages.

About the Role

We are seeking a dedicated, detail-oriented professional to serve as our law firm Reception / Event Coordinator and oversee our state-of-the-art event center. This pivotal role combines hospitality expertise with operational skills to create seamless experiences for internal team members, visitors, and clients alike.

As the face of our firm's new event center, the Event Center Coordinator will maintain a sophisticated environment where collaboration, innovation, and professionalism flourish. The Coordinator will be solely responsible for facilitating all events that take place in our Welcome Center & Collaboration Hall - spanning both internal and external events - and will manage the full lifecycle of each event from initial intake and space availability through to day-of execution, including coordination of AV requirements, catering, vendor logistics, and all ancillary needs. This role demands a proactive problem-solver who anticipates needs, manages multiple priorities with poise, and consistently delivers exceptional customer service.

The ideal candidate thrives in a dynamic setting, coordinating regularly with various departments, including the operations team, marketing team, IT, and others, to ensure a high-level operation of the event center.

What You'll Do

Event Center Management
  • Greet and assist visitors with professionalism and warmth
  • Monitor conference spaces to ensure they are well-supplied, organized, and maintained to the highest standards
  • Stock rooms with required supplies and maintain orderliness throughout the day
  • Assist with organization of visitor office reservations, including preparation and direction to appropriate spaces
Catering Coordination
  • Compile and provide catering options to teams that are planning events
  • Submit catering and event orders
  • Monitor food and beverage service, ensuring each meeting receives exceptional service
  • Coordinate check-in and food tables for events and meetings
Scheduling & Coordination
  • Manage conference room calendar and assist users with booking spaces as needed
  • Work closely with internal departments to ensure meetings run smoothly and as planned
  • Coordinate with marketing, facilities, and IT teams for seamless event execution
  • Arrange daily logistics for scheduled meetings, including room setup and configuration
  • Provide after-hours support as needed
  • Respond promptly to issues with excellent customer service
Technology Support
  • Ensure meeting reservations are entered promptly in scheduling systems
  • Assist IT in providing technical support for audiovisual equipment and presentation technologies
  • Troubleshoot basic technology issues to minimize disruption to meetings
Travel & Hospitality Services
  • Coordinate parking for new employees and visitors
  • Coordinate travel arrangements, including flights, ground transportation, and accommodations for attorneys and clients as needed
Professional Development
  • Establish and maintain familiarity with all employees and departments in the office
  • Develop systems to anticipate and address needs before they arise
  • Uphold firm's standards of excellence and confidentiality at all times
  • Perform additional duties as assigned to support firm operations
What We're Looking For

Required
  • 10+ year's applicable experience, with emphasis in hospitality, customer service and event coordination
  • After orientation at Lippes Mathias, exhibit proficiency in the Microsoft Office suite and other firm applications and equipment
  • Flexibility to work overtime, as required
  • Flexibility to work evenings and weekends, if necessary
Competencies
  • Commitment to excellent customer service
  • Polished and professional appearance and demeanor
  • Strong interpersonal and communication skills
  • Strong organizational skills with ability to multitask and prioritize responsibilities as well as attention to detail and follow-through
  • Demonstration of reliability and dependability
  • Collaborative spirit with a "can do" attitude, demonstrates resourcefulness
  • Ability to maintain composure under pressure, and handle simultaneous requests with grace


Compensation

Salary range: $55,000-$65,000/year depending on experience. This is a good-faith estimate for the position based on location and minimum criteria. Actual compensation may vary based on experience and other job-related factors as permitted by law.

To learn more about Lippes Mathias, visit our recruiting website:

About the Company

L

Lippes Mathias LLP

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