Receptionist/Facilities Coordinator

Job#: 3040614

Job Description:

Receptionist/Facilities Coordinator

Location: Reston, VA (Hybrid)

Role Overview

We are seeking a proactive and action-oriented Receptionist/Facilities Coordinator to support various office functions and ensure smooth in-office operations. This role is central to managing the day-to-day facility needs and providing a professional front-desk presence. The position requires a hybrid schedule with four days per week in the office.

Key Responsibilities

• Manage relationships with facilities vendors and coordinate with the landlord on building matters.
• Handle the visitor log, create security badges, and ensure all guest check-in protocols are followed.
• Support onsite company events, including conference room setup and teardown, and provide general problem-solving.
• Order and manage inventory for office and pantry supplies.
• Receive, sort, and distribute all incoming mail and packages.
• Provide administrative support, which may include managing postage and shipping accounts.
• Assist with basic accounting tasks and manage expense accounts to ensure timely invoice processing.
• Direct and support onsite contractors, building engineers, and various service providers.

Required Qualifications

Education: A Bachelors degree is preferred but not required. A high school diploma is the minimum requirement.

Experience: A minimum of 2 years of relevant experience is required, including assisting with facilities maintenance, resolving operational issues, and supporting senior-level team members.

Skills: Experience with software programs including Windows and MS Office applications. A proactive, action-oriented attitude and basic accounting understanding are necessary.

Preferred Qualifications

• Proficient writing, analytical, and problem-solving skills.
• Developed client service skills.
• Effective organization and time management abilities.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Employee Type:

Contract

Location:

Washington Dc, DC, US

Job Type:

Date Posted:

July 8, 2026

Pay Range:

$55 - $70 per hour

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