Administrative Skills, Calendar Management, Communication Skills, Computer Skills, High School Diploma, Interpersonal Skills, Intranet, Microsoft Product Family, Multitasking, Office Equipment, Order Delivery, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Team Player, Telephone Skills, Time Management, Voice Mail, Writing Skills
POSITION REPORTS TO: (SPECIALIST – ADMINISTRATIVE SERVICES) SENIOR ADMINISTRATIVE ASSISTANT
- Greets all incoming visitors and employees, answers and directs telephone calls, takes and distributes telephone messages via phone and voicemail (when applicable).
- Generates/assembles meeting packets, letters and other documentation as requested.
- Assists in the maintenance of the office record and filing system.
- Directs incoming vendors with packages to the package delivery door.
- Maintains current employee/project phone list information.
- Posts monthly staff news to the company’s Intranet system.
- Orders office supplies for all departments on weekly basis.
- Schedules meetings, and maintains the Conference Room Schedulers email inbox.
- Maintains a neat working environment in the reception and lobby areas.
- Meets all standards established for this position as outlined in the attached performance criteria.
- Performs other duties as may be assigned by Management.
- High School diploma, GED, or equivalent certification
- Solid written and interpersonal skills
- Ability to interact courteously to a variety of people
- Excellent organizational and verbal communication skills
- Ability to perform comfortably in a fast-paced, deadline-oriented work environment
- Ability to successfully execute many tasks simultaneously
- Ability to work as a team member, as well as independently
- Microsoft compatible computer skills
- Knowledge in the use of general office equipment