Receptionist

Receptionist

Our Receptionists create the first impression of our dealerships while helping keep our office operations organized and running efficiently. From welcoming customers to managing dealership documents, they play an important role in delivering an exceptional customer experience.

We're looking for a dependable and detail-oriented Receptionist to join our dealership team. In this role, you'll greet customers, answer incoming calls, scan and organize dealership documents, and provide administrative support to multiple departments. This is an excellent opportunity for someone who enjoys working with people, stays organized, and takes pride in accuracy.

Responsibilities

• Answer and direct incoming phone calls to the appropriate departments in a courteous and efficient manner.
• Scan, upload, and electronically organize repair orders, vehicle deals, invoices, and other dealership documents in a timely and accurate manner.
• Verify scanned documents are complete, legible, and properly filed within the dealership management system.
• Assist with filing, copying, printing, and maintaining organized physical and electronic records.
• Receive and distribute incoming mail, packages, and dealership correspondence.
• Provide administrative support to the Sales, Service, Parts, and Accounting departments as needed.
• Maintain a clean, organized, and professional reception area.
• Assist customers with general dealership questions and direct them to the appropriate team members.
• Perform other clerical and administrative duties as assigned.

Requirements

• High school diploma or GED required.
• Previous receptionist, administrative assistant, customer service, or dealership experience preferred.
• Strong computer skills with the ability to scan, upload, and organize electronic documents accurately.
• Excellent attention to detail and organizational skills.
• Professional communication and customer service skills.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Proficiency with Microsoft Office and basic office equipment, including scanners, copiers, and multi-line phone systems.
• Self-motivated, dependable, and able to work independently while contributing to a team environment.

Compensation and Schedule

• Competitive hourly pay based on experience.
• Opportunities for performance reviews and career advancement within Rohrman Automotive Group.
• Stable, full-time position with long-term growth opportunities.
• Five-day work week.
• Consistent daytime schedule based on dealership operating hours.

Benefits

• Affordable Health Insurance: Comprehensive medical, dental, and vision coverage for you and your family.

• Competitive 401(k): Build your future with our retirement savings plan.

• Paid Time Off (PTO): Includes paid holidays and vacation after 90 days of full-time employment.

• Paid Maternity & Paternity Leave: Support for new mothers and fathers.

• Paylocity "Pay On Demand": Access your earnings before payday (up to $2,000).

• Employee Discounts: Discounts on vehicle servicing and new car purchases.

• Continuous Training & Mentorship: Grow professionally and advance your career within our group.

• Employee Tenure & Recognition Program: We celebrate milestones and contributions.

• Fun Company Events: Awesome experiences for employees and their families!

About Rohrman Automotive Group

Rohrman Automotive Group is one of the Midwest's most respected dealership groups, with locations across Indiana, Illinois, and Wisconsin representing a wide range of top automotive brands. We are a family-rooted organization built on a culture of accountability, performance, and people.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.