Job Title: Receptionist / Administrative Assistant
Location: Hackensack, NJ (On-Site)
Hours: Monday - Friday, 9:00 AM - 5:00 PM
Salary: $45,000 - $50,000 + benefits
Overview:
We are seeking a polished and dependable Receptionist / Administrative Assistant to join a well-established law firm in Hackensack, NJ. This role is ideal for someone who thrives in a fast-paced, professional office environment and enjoys being the first point of contact for clients while supporting daily administrative operations.
Responsibilities:
Greet clients, visitors, and staff in a professional and courteous manner
Answer and direct incoming calls on a multi-line phone system
Process incoming and outgoing mail, FedEx shipments, and courier deliveries
Prepare shipping labels, scan, distribute mail, and handle end-of-day mail processing
Maintain office and kitchen supplies; conduct monthly inventory and submit restocking requests
Schedule client meetings, appointments, conference rooms, and courier services
Perform copying, scanning, and faxing; ensure office equipment is stocked and functioning properly
Maintain organization of reception area, kitchen, and common spaces
Track visitors and package logs
Assist with conference room setup/breakdown for meetings, depositions, and events
Support attorneys, paralegals, and administrative staff with general administrative tasks
Assist in coordinating office lunches and events
Perform additional administrative and clerical duties as needed
Qualifications:
Prior law firm experience preferred
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills
Excellent communication skills and willingness to learn
High attention to detail and accuracy
Ability to multitask and manage multiple priorities
Team-oriented with the ability to work independently
Professional demeanor with a strong sense of confidentiality
Benefit offerings for full-time employment include 10 paid Holidays, and 10 PTO days, prorated based on hire date within the calendar year. Also included: Medical, dental, vision, term life and AD&D insurance, long-term disability, employee assistance program, onsite gym, and a 401k plan.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
Pay Details: $45,000.00 to $50,000.00 per year
Search managed by: Ellen Slovikowsky
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.