Description: Title: Receptionist
Job Family: Office & Soft Services
Background Package: *** STANDARD PACKAGE -NO DRUG TEST-
Bill Rate: ***
Hours: 8-5 or 9-5
Remote/Hybrid/In-person: Not Remote
Location: SHAREIL584-Chicago-111 South Wacker Drive
Why is this role open? Coverage
Assignment Duration: 1 week (8/31 - 9/9)
Possible for extension? TBD
The HM is looking for someone who can support a short term assignment.
What You ll Do:
" Receive and direct incoming calls to appropriate personnel and voicemail.
" First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue and follow security protocols.
" Manage front-of-house operations by welcoming visitors, registering and logging inquiries, controlling door access, and escorting guests to meeting rooms for their hosts.
" Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.
" Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed.
" Perform general clerical duties including distributing office packages and ordering office supplies.
" Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests such as transportation, tickets, reservations, etc.
" Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
" Impact through clearly defined duties, methods, and tasks are described in detail.
" Deliver own output by following defined procedures and processes under close supervision and guidance.
" Set up for employee engagement events and activities as defined by the team.
" Ensure the reception area and public spaces are clean and tidy with the furniture in the appropriate positions.
" Report and record any faults with furniture, fixtures, and equipment to the facilities or property management team.
" Serve as emergency point of contact and floor warden for drills or evacuations.
" Other ad hoc duties as assigned by supervisor.
What You ll Need:
" High School Diploma or GED with up to 2 years of job-related experience.
" Ability to follow basic work routines and standards in the application of work.
" Communication skills to exchange straightforward information.
" Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
" Strong organizational skills with an inquisitive mindset.
" Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
" Hospitality and service mindset
Software skills:
Strong technical proficiency with Microsoft 365 applications and mobile devices.
Ability to clearly demonstrate hands-on experience with Microsoft tools, not just general familiarity.
Experience using a variety of Microsoft applications, including less commonly used tools such as OneNote.
Comfortable navigating, supporting, and troubleshooting mobile devices and related technology.
Able to explain how Microsoft products have been utilized in previous roles and daily work activities.
Strong problem-solving skills and confidence in learning and adapting to new technology platforms.
Interview Process: 1 virtual and/or onsite
Summary:
As a *** Receptionist, you will provide administrative tasks to a department or office. This includes greeting visitors, answering calls, setting up meeting rooms, and other duties.
Custom Fields:
Name: What would be the potential convert to perm salary (if applicable)?
Value: None
Name: Is this opportunity convert to Perm or Potential Convert to Perm?
Value: No
Name: Will this Resource be working Remote?
Value: Not Remote